Organized Office & Admin Coordinator

Talentify; Shuqualak (MS); On-site; USD 32,000 - 48,000; Full time

Job summary

Huber Engineered Woods seeks an experienced administrative professional to perform general office duties, manage shipping and accounts payable reporting, and support multiple accounting tasks.

Responsibilities include file management, inventory control, mail handling, and coordinating meals for clients. Candidates should have strong Excel/Office skills and be comfortable handling confidential information in a team setting.

Qualifications

• HS diploma or equivalent is required.
• Associate degree in business is preferred.
• Minimum of two years' experience.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Office; Oracle ERP experience is a plus.
• Ability to handle confidential information and work with diverse teams.

Responsibilities

• Create, organize and maintain files for various departments.
• Maintain inventory for office/vending supplies and coordinate purchases.
• Coordinate meals for internal and external clients.
• Prepare deliveries for mailings and manage incoming/outgoing mail.
• Answer and screen telephone calls; greet visitors professionally.
• Oversee maintenance of office equipment and plant vehicles; report issues.
• Back-up for wood procurement: generate local checks and download delivery data.
• Ensure security policy at the Scale house; perform counts and reconciliations.
• Prepare monthly Key Indicator Report as a back-up.
• Support 5S improvements in Administration areas.
• Assist Plant Controller during month-end close.
• Maintain year-end inventory of mobile equipment; reconcile P-Cards.
• Reconcile petty cash where applicable.
• Arrange travel for plant employees and manage meeting room bookings.

Skills

Organizational skills

Attention to detail

Excellent oral and written comms

Proficiency in Microsoft Office

Experience with Oracle ERP

Teamwork / collaboration

Handling confidential information

Education

HS diploma or equivalent

Associate degree in business

Tools

Microsoft Office

Oracle ERP

Job description

Huber Engineered Woods seeks an experienced administrative professional to perform general office duties, manage shipping and accounts payable reporting, and support multiple accounting tasks.

Responsibilities include file management, inventory control, mail handling, and coordinating meals for clients. Candidates should have strong Excel/Office skills and be comfortable handling confidential information in a team setting.