Executive & Office Administrator (Contract-to-Hire)

Ultimate Staffing; Minneapolis (MN); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

HSA/FSA

Dental insurance

401(k) with company match

Paid time off

Birthday PTO hours

Holidays and floating holidays

Wellness resources

Job summary

Ultimate Staffing is seeking an experienced Executive & Office Administrator to support executive leadership and coordinate across departments at Minnetonka, MN. This contract-to-hire role features a Monday–Friday schedule, full-time hours, and a competitive salary.

Responsibilities include calendar management, meeting agendas and notes, onboarding for new hires, travel and expense coordination, vendor relations, and event planning.

Qualifications

• 3+ years of Administrative Assistant experience.
• Experience supporting executive leadership.
• Experience coordinating meetings, preparing agendas, and taking meeting notes.
• Event planning and coordination experience preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Accurate data entry and typing skills (50+ WPM preferred).
• Excellent organizational, time management, and prioritization abilities.

Responsibilities

• Support executive leadership with calendar management, scheduling, and meeting coordination.
• Prepare agendas, meeting materials, and meeting notes.
• Coordinate onboarding activities for new employees.
• Assist with travel arrangements, itineraries, expense reports, and reimbursements.
• Serve as the primary point of contact for office inquiries and greet visitors.
• Coordinate with facilities, manage office supplies, and vendor relationships.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Create and maintain spreadsheets and reports; ensure confidentiality of records.
• Support events, trainings, and conferences; assist with planning client, vendor, and employee appreciation events.

Skills

Executive support

Administrative experience

Meeting coordination

Event planning

Data entry/typing 50+ WPM

MS Office

Communication

Tools

Microsoft Office

Job description

Ultimate Staffing is seeking an experienced Executive & Office Administrator to support executive leadership and coordinate across departments at Minnetonka, MN. This contract-to-hire role features a Monday–Friday schedule, full-time hours, and a competitive salary.

Responsibilities include calendar management, meeting agendas and notes, onboarding for new hires, travel and expense coordination, vendor relations, and event planning.