Office & Billing Coordinator

Ultimate Staffing; Hopkins (MN); On-site; USD 55,000 - 65,000; Full time

Job summary

Ultimate Staffing in Hopkins, MN is seeking an Office Administrator to support office operations and accounting functions. This role offers hands-on training and interaction with multiple teams in a well-established company.

The ideal candidate is organized, detail-oriented, and comfortable handling invoicing, billing, and customer accounts, with strong Excel skills and the ability to balance priorities in a fast-paced environment.

Qualifications

• Experience supporting office operations and accounting functions.
• Strong organization and multitasking abilities.
• Experience with invoices, billing, and customer accounts.
• Professional communication and relationship-building with others.
• Balance multiple priorities with accuracy and attention to detail.
• Proficient in Microsoft Excel.

Responsibilities

• Serve as primary point of contact for visitors, incoming calls, and general office support.
• Coordinate day-to-day office operations and administrative activities.
• Support employee onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor outstanding balances and communicate payment status with customers.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies with internal teams.
• Provide administrative and project support across multiple departments.
• Assist with special projects and process improvement initiatives as needed.

Skills

Excel

Microsoft Office

Accounts receivable

Invoicing

Customer communication

Organization

Spanish language

Job description

Ultimate Staffing in Hopkins, MN is seeking an Office Administrator to support office operations and accounting functions. This role offers hands-on training and interaction with multiple teams in a well-established company.

The ideal candidate is organized, detail-oriented, and comfortable handling invoicing, billing, and customer accounts, with strong Excel skills and the ability to balance priorities in a fast-paced environment.