Executive Assistant & Office Manager — Onsite MN

Tailwind-Voice-; Minnetonka (MN); On-site; USD 54,000 - 63,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Base life insurance

Voluntary life insurance

Short term disability

Long term disability

Healthiest You!

401K match

PTO

Paid holidays

Floating holidays

Birthday PTO

Job summary

TailWind Voice & Data in Minnetonka, MN is seeking an Executive Assistant / Office Manager to be the right hand to the owners and leadership team. You will handle calendars, prepare reports, and route documents for signature while ensuring smooth day-to-day operations.

The role requires initiative, discretion, and superb written and verbal communication. Onsite work and collaboration with sales, finance, operations, legal, and HR are essential to success.

Qualifications

• 5+ years of administrative experience, with 3+ years supporting owners or executive leadership.
• Proven ability to prepare, maintain, and present reports; strong Excel skills.
• Experience coordinating onboarding, travel, calendars, and office operations.

Responsibilities

• Executive and leadership support, prioritizing and managing action items.
• Reporting and data management for leadership.
• Calendar and priority management for owners.
• Document and presentation preparation, including RFPs.
• Office management and vendor relations.
• New hire onboarding coordination.

Skills

Executive support

Calendar management

Report preparation

Communication

Discretion / confidentiality

Tools

Excel

Adobe

CRM

HRIS

PowerPoint

Job description

TailWind Voice & Data in Minnetonka, MN is seeking an Executive Assistant / Office Manager to be the right hand to the owners and leadership team. You will handle calendars, prepare reports, and route documents for signature while ensuring smooth day-to-day operations.

The role requires initiative, discretion, and superb written and verbal communication. Onsite work and collaboration with sales, finance, operations, legal, and HR are essential to success.