Assistant Director for Conferences and Events

Ohio; Athens (OH); On-site; USD 45,000 - 74,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Life insurance

Tuition benefits

Paid holidays

Sick leave and vacation

Retirement plan

Job summary

Ohio University in Athens, Ohio seeks an Assistant Director for Conferences and Events to lead campus events, coordinate housing logistics, and serve as primary contact for clients staying on campus during summer conferences.

The role supervises 25-35 student staff, manages a 24/7 on-call rotation, and partners with HRL and Undergraduate Admissions. Requires a Bachelor’s degree and 3-5 years of experience; Master’s degree preferred.

Qualifications

• Requires a Bachelor’s degree in a related field and 3-5 years of related professional experience.
• Master’s Degree preferred; 1-2 years Management Experience may be beneficial.

Responsibilities

• Plans and organizes campus events. Manages facilities, tickets, concessions, caterers, vendors, event communications, and technical support.
• Works with speakers, vendors, and staff to ensure successful event execution.
• Manages communications across the event team for smooth event experiences.
• Supervises and mentors student staff; supports a 24/7 on-call rotation for housing and conference needs.

Skills

Event management

Staff supervision

Vendor management

Communication skills

Problem solving

Education

Bachelor's degree

Master's degree

Job description

Assistant Director for Conferences and Events

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Applications Accepted From University Wide, Public: Open to the Public

Special Instructions to Applicants: This position is being posted internally and to the public simultaneously in order to expedite the posting process.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number 2016522T

Job Description Summary Department Summary This position supports conference services, event management, and guest housing logistics for the department of Housing and Residence Life. This position serves as the primary contact for clients staying on campus during summer conferences and liaisons between clients and university partners to support a one stop shop operation of services to the client. This position coordinates HRL programs and experiences in support of Undergraduate Admission’s daily tours, on campus yield events, and travel receptions as well as Bobcat Student Orientation and alumni engagement opportunities.

This position directs temporary and guest housing accommodation across the Housing and Residence Life portfolio throughout the full calendar year with a heavy focus on university programming weekends and transition periods (summer and winter). This position is responsible for hiring, training, supervision, and development of 25-35 student staff members. This position serves on and manages the 24/7 on-call rotation for support of academic year guest housing and summer conference crisis response.

Position Profile Plans and organizes campus events. Manages logistics such as facilities, tickets, concessions, caterers, vendors, event communications, and technical support for events. Works with speakers, vendors, and staff to ensure successful event execution. Manages communications across the event team, providing smooth and seamless event experiences.

Level Summary Provides professional expertise to the University community. Serves as a resource and guide to others in the department and/or university. Completes operational tasks essential for the daily functioning of the University. Additionally, contributes to larger projects or initiatives that align with department or University goals, often collaborating across teams.

Supervisory Responsibilities May assist in mentoring or training new employees. Fiscal Responsibilities No budgetary responsibility. May be responsible for validating transactions. Problem Solving Handles a variety of problems with some independence. Independence of Action Some supervision; able to work independently on routine tasks. Communication and Collaboration Collaborates with team members and shares knowledge.

Physical Requirements This role is primarily desk-based and involves extensive use of desktop computers, although will require working in halls across our residential portfolio. Occasionally, the job will require travel for admissoin recruitment events and to attend meetings and programs.

Minimum Qualifications Requires a Bachelor’s degree in a related field and 3-5 years of related professional experience, or equivalent education and experience. Preferred Qualifications Master’s Degree; 1-2 years Management Experience Department Housing Pay Rate Commensurate with education and years of experience.

• Paid Holidays, sick time, personal time, tuition waiver up to 100% for self and dependents
• Health, prescription, vision,dental and life insurance
• An excellent retirement plan including company contributions
• Paid parental leave, adoption reimbursement, and more
  • additional information is available at https://www.ohio.edu./hr/benefits/

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

Discover the full value of joining Ohio University by clicking this link:
https://www.ohio.edu/hr/compensation/total-compensation-estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.
See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Pay Grade 16 Pay Range $44,592.00-$74,196.00 FLSA Status Exempt Job Category Administrative at-will appointment Employment Type full-time regular Job Family Event Management Job Sub Family Event Management Generalist Job Level IC2 Job Open Date 09/28/2026 Posting End Date 10/12/2026 Planning Unit Vice President for Student Affairs Work Schedule Primarily Monday through Friday, 8 – 5. Some evening or weekend hours will be required based on event staffing and requirements. Months 12 month Campus Athens, Ohio Expected hours worked per week 40 Expected duration of assignment ongoing Applicants may contact this person if they have questions about this position. Jacob Hesse, [e-mail]

Non-Discrimination Statement Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

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Applicant Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter
• References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701| T: 740.593.1636 | F: 740.593.0386