Executive Office Assistant to the Commissioner

Department for the Aging; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Department for the Aging in New York City seeks an Office Assistant to support the Executive/Commissioner's Office as a trusted, confidential assistant to the Special Assistant to the Commissioner. The role involves coordinating calendars, meetings, events, and day‑to‑day tasks with a focus on discretion and accuracy.

The position requires strong organizational skills, excellent written and verbal communication, and the ability to collaborate with diverse stakeholders across City agencies and

Qualifications

• Bachelor's degree with 3 years of clerical/administrative experience or equivalent.
• Associate degree with 4 years of clerical/administrative experience including supervisory exposure.
• High school diploma with 5 years of clerical/administrative experience including supervisory exposure.

Responsibilities

• Maintain the Commissioner’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Coordinate meeting logistics, prepare agendas, briefing materials, and notes as needed.
• Assist in coordinating special events and presentations for the executive office.
• Track assignments and follow-up items to ensure timely completion.
• Maintain files and documentation per agency policies and procedures.
• Coordinate office supplies and daily logs with OGAS team and colleagues.
• Serve as a contact for inquiries, screen calls, and route requests to staff; monitor messages.
• Support coordination and communication between the Commissioner’s Office and NYC Aging bureaus.
• Handle sensitive information with discretion and professionalism.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Written & verbal communication

Discretion

Attention to detail

MS Office proficiency

Collaboration

Education

Bachelor's degree + 3 yrs clerical/ admin exp

Associate degree + 4 yrs clerical/ admin exp

High school diploma + 5 yrs clerical/ admin exp

Equivalent education/experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

Department for the Aging in New York City seeks an Office Assistant to support the Executive/Commissioner's Office as a trusted, confidential assistant to the Special Assistant to the Commissioner. The role involves coordinating calendars, meetings, events, and day‑to‑day tasks with a focus on discretion and accuracy.

The position requires strong organizational skills, excellent written and verbal communication, and the ability to collaborate with diverse stakeholders across City agencies and