Senior Executive Assistant to Deputy Commissioner

NYC Administration for Children's Services; New York (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

The Administration for Children’s Services (ACS) in New York City seeks a Principal Administrative Associate, Level 3, to serve as Executive Assistant to the Deputy Commissioner and provide high‑level administrative and clerical support. You will coordinate executive schedules and communications to keep agency operations efficient.

Under general supervision, you will draft and distribute documents, prepare meeting materials, and manage records while coordinating programmatic activities for youth

Qualifications

• > A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year in admin capacity or supervising staff.
• <br>An associate degree or 60 semester credits and four years of clerical/administrative experience with one year supervisory experience.
• <br>A four-year high school diploma or equivalent and five years of clerical/administrative experience with one year supervisory experience.
• <br>Education/experience equivalent to 1-3 above with one year supervisory experience; substitution allowed at 30 credits per 6 months up to 3½ years.

Responsibilities

• Manage and maintain calendars, schedules, and appointments for the Deputy Commissioner and senior leadership.
• Coordinate and prepare for meetings, conferences, and events, including agendas, materials, minutes, and follow-up actions.
• Serve as primary contact for internal staff and external stakeholders; screen and direct communications.
• Draft, format, and distribute correspondence, memoranda, reports, presentations, and spreadsheets.
• Plan and coordinate programmatic activities and events for youth, families, staff, and external partners.
• Maintain records, files, and contact databases per agency procedures.
• Handle calls, mail, scanning, filing, and basic admin support.
• Maintain office supplies inventory and orders as needed.
• Support special projects and offsite meetings, including secure youth detention facilities.

Skills

Administrative experience

Supervisory experience

Clerical/administrative accuracy

Education

Bachelor degree + 3 yrs clerical admin exp

Associate degree + 4 yrs clerical admin exp

High school diploma + 5 yrs clerical admin exp

Education/experience equivalency option

Job description

The Administration for Children’s Services (ACS) in New York City seeks a Principal Administrative Associate, Level 3, to serve as Executive Assistant to the Deputy Commissioner and provide high‑level administrative and clerical support. You will coordinate executive schedules and communications to keep agency operations efficient.

Under general supervision, you will draft and distribute documents, prepare meeting materials, and manage records while coordinating programmatic activities for youth