Executive Assistant

Nyc-Department-of-Design-and-Construction; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Department of Design & Construction seeks an Executive Assistant for the Commissioner’s Office to provide administrative and operational support. You will back up the office, manage day-to-day operations, and coordinate calls, correspondence, and records.

Responsibilities include scheduling meetings, tracking assignments, and serving as the Technology & Innovation liaison and Employee Engagement Coordinator. NYC residency is typically required.

Qualifications

• Strong client service ethics and communication skills required.
• Excellent organizational and interpersonal skills.
• Ability to coordinate office operations and calendar management.
• Experience handling calls, correspondence, and records.

Responsibilities

• Coordinate office operations and manage shared responsibilities.
• Schedule meetings and track assignments for staff.
• Maintain records and assist with general administrative duties.
• Serve as Technology & Innovation liaison and as Employee Engagement Coordinator.

Skills

Client service ethics

Oral communication

Written communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree from an accredited college

Associate degree or 60 semester credits from an accredited college

Four-year high school diploma or educational equivalent

Education/experience equivalent to 1–3 with supervisory experience

Job description

Hours: Full-Time – 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are current DDC employees who are permanent in the Principal Administrative Associate title or those who are reachable on the Principal Administrative Associate list for open‑competitive exam #1128 may apply. Please include a copy of your Notice of Results or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The Department of Design & Construction is seeking an Executive Assistant for the Commissioner's Office to provide administrative and operational support to the Office of the Commissioner. Reporting to the Senior Executive Assistant to the Commissioner, this position serves as the primary administrative backup for the Commissioner's Office and supports the day‑to‑day operations of the office.

The Executive Assistant will coordinate office operations by handling incoming calls and correspondence, managing shared office responsibilities, scheduling meetings on behalf of office staff as needed, tracking assignments, maintaining records, and assisting with general administrative functions. The position will also serve as the Technology & Innovation (T&I) Liaison, including opening and tracking service tickets, coordinating new hire technology requests, and maintaining office equipment and technology records.

In addition, this position will serve as the Employee Engagement Coordinator for the agency by assisting with the planning, coordination, and execution of employee engagement initiatives, recognition programs, wellness activities, and agency‑wide events. The Executive Assistant will coordinate event logistics, communicate with vendors and internal stakeholders, manage event materials, track participation, and provide administrative support for engagement programs that foster a positive workplace culture.

The Executive Assistant will also provide administrative support to the Senior Executive Assistant and the Commissioner's Office leadership team, as assigned, and perform other related duties to ensure the efficient operation of the office.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four‑year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

Strong client service ethics, oral and written communication skills are required, as well as excellent organizational and interpersonal skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.