Senior Administrative Specialist - Executive Office

City of New York; World Trade Center (NY); Hybrid; USD 60,000 - 86,000; Full time

Job summary

The HRA/DEPT OF SOCIAL SERVICES, NYC, seeks a Principal Administrative Associate III to support the Deputy Commissioner and Executive Office in coordinating office operations and ensuring efficiency for Employment Services activities. The role includes managing supplies, time/leave records, and HR liaison duties.

You will produce executive reports, maintain Career Services communications, review RFPs, and help update manuals and procedures in collaboration with cross‑agency partners.

Qualifications

• A baccalaureate degree and two years of clerical/administrative experience, including supervisory experience.
• An associate degree or 60 credits and three years of relevant clerical/administrative experience, including supervisory experience.
• A four-year high school diploma and four years of relevant clerical/administrative experience, including supervisory experience.
• Education/experience equivalent with one year of supervisory experience required.

Responsibilities

• Act as the “Office Manager” for the Deputy Commissioner and Executive Office staff; coordinate supplies and maintenance; liaise with Career Services and OCPO to ensure operational efficiency.
• Maintain Time and Leave folders; act as HR liaison for the Executive Office; supervise scanned-file databases and visitor access requests to 4 WTC via COVE app.
• Review and manage Career Services mailboxes; maintain SNAP-ABAWD Partnership database; ensure timely responses.
• Produce reports for executive management as requested.
• Coordinate with Office of Communications and Marketing to keep internal/external webpages up-to-date and relay information to Family Independence Administration managers.
• Assist in reviewing RFPs and revising procedures to reflect legislative changes.
• Prepare monthly rosters, reports, and correspondence to support day-to-day operations.
• Integrate information from Senior Management with Career Services to revise manuals.

Skills

Office management

HR liaison

Administrative tasks

Reporting

Education

Bachelor's degree

Associate degree or 60 semester credits

HS diploma

Education/experience equivalence

Tools

COVE app

Job description

The HRA/DEPT OF SOCIAL SERVICES, NYC, seeks a Principal Administrative Associate III to support the Deputy Commissioner and Executive Office in coordinating office operations and ensuring efficiency for Employment Services activities. The role includes managing supplies, time/leave records, and HR liaison duties.

You will produce executive reports, maintain Career Services communications, review RFPs, and help update manuals and procedures in collaboration with cross‑agency partners.