Executive Office Administrative Specialist

State of Montana; Helena (MT); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Paid leave & holidays

Retirement plan

Professional growth

Public service loan forgiveness

Job summary

Office of Public Instruction in Helena, MT invites applications for an Administrative Assistant 3 to provide administrative, operational, and reception support for the Executive Office and assist with travel, scheduling, meetings, and correspondence.

The role collaborates with Deputy Chief of Staff and agency staff to maintain professional day-to-day operations and deliver timely services to stakeholders. Minimum qualification includes a high school diploma and two years of clerical experience.

Qualifications

• Knowledge of administrative and office procedures and scheduling.
• Ability to provide professional customer service.
• Proficient with common office software and file systems.

Responsibilities

• Provide administrative, operational, and reception support.
• Coordinate with executive and staff for scheduling and meetings.
• Support travel arrangements, constituent correspondence, and special projects.
• Maintain organized information and ensure timely, professional operations.

Skills

Scheduling

Customer service

Communication

Organizational skills

Time management

multitasking

Education

High school diploma

Two years of office experience

Tools

Word processing

Spreadsheets

Email

Calendars

Virtual meeting platforms

Electronic file systems

Job description

Office of Public Instruction in Helena, MT invites applications for an Administrative Assistant 3 to provide administrative, operational, and reception support for the Executive Office and assist with travel, scheduling, meetings, and correspondence.

The role collaborates with Deputy Chief of Staff and agency staff to maintain professional day-to-day operations and deliver timely services to stakeholders. Minimum qualification includes a high school diploma and two years of clerical experience.