Executive Office Administrative Specialist

Water Resources Office; Helena (MT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Work-life balance

Family friendly

Retirement plans

Paid vacation & holidays

Professional growth opportunities

Public service loan forgiveness

Job summary

Office of Public Instruction in Helena, MT seeks an Administrative Assistant 3 to provide administrative, operational, and reception support for the Executive Office, ensuring smooth day-to-day operations.

The role is a key point of contact for visitors and callers, coordinates travel, scheduling, meetings, and correspondence, and works with Deputy Chief of Staff and senior managers to keep the agency professional and well organized.

Qualifications

• High school diploma and at least two years of office support experience.
• Experience with scheduling, correspondence, and meeting coordination.
• Proficiency in standard office software and calendar systems.

Responsibilities

• Provide administrative, operational, and reception support for the Executive Office.
• Coordinate travel, scheduling, meetings, and constituent correspondence.
• Support day-to-day office operations and coverage of phones and entrances.
• Collaborate with Deputy Chief of Staff and senior staff to ensure timely, professional service.

Skills

Office procedures

Customer service

Scheduling & coordination

Communication

Multitasking

Discretion

Team collaboration

Education

High school diploma

Job description

Office of Public Instruction in Helena, MT seeks an Administrative Assistant 3 to provide administrative, operational, and reception support for the Executive Office, ensuring smooth day-to-day operations.

The role is a key point of contact for visitors and callers, coordinates travel, scheduling, meetings, and correspondence, and works with Deputy Chief of Staff and senior managers to keep the agency professional and well organized.