Executive Office Administrative Assistant - On Campus

Coast Community College District; Costa Mesa (CA); On-site; USD 42,000 - 50,000; Full time

Job summary

Orange Coast College is seeking an Administrative Assistant in the Office of the President, on-campus and in-person. This in-house position supports multiple departments, including Academic Senate, Institutional Research, and Public Information, ensuring efficient governance and operations.

The role requires strong office skills, data handling with privacy considerations, and coordination of meetings, calendars, and budgets.

Qualifications

• Requires one year of post-secondary education in a business profession and three years of administrative support experience, Associate’s degree preferred.
• Proficient in office practices, procedures, and equipment including filing and correspondence.
• Strong written and verbal communication, confidentiality, and customer service skills.

Responsibilities

• Performs administrative support involving calendars, schedules, and deadlines.
• Interprets and conveys policies; responds to inquiries about programs and services.
• Maintains data and files with privacy considerations; uses established data entry formats.
• Coordinates departmental projects and events; supports meetings and reports.
• Prepares documents for approvals and proceedings; tracks budgets and reimbursements.
• Assists with onboarding, travel arrangements, and inventory of supplies.

Skills

Office administration

Computer skills

Communication

Teamwork

Attention to detail

Education

Associate’s degree preferred

One year post-secondary education in a business profession

Three years administrative support experience

Tools

Word processing software

Spreadsheets

Presentation software

Desktop publishing

Custom databases

Job description

Orange Coast College is seeking an Administrative Assistant in the Office of the President, on-campus and in-person. This in-house position supports multiple departments, including Academic Senate, Institutional Research, and Public Information, ensuring efficient governance and operations.

The role requires strong office skills, data handling with privacy considerations, and coordination of meetings, calendars, and budgets.