Executive Office Administrative Assistant

Texas Catholic Conference of Bishops; Austin (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

The Texas Catholic Conference of Bishops (TCCB) is seeking a full-time Office Assistant to support the Director of Education and Executive Director. The role provides administrative support to ensure smooth office operation, handling routine inquiries and assisting with organization and communication.

Responsibilities include greeting visitors, processing mail, assisting with invoices and agendas, data entry, coordinating meetings, and maintaining confidential records.

Qualifications

• High School Diploma or GED acceptable to Texas Education Agency
• Three years full-time clerical experience
• Possess a valid driver license
• Must be in compliance with the safe environment requirements of the diocese
• Catholic Practicing Roman Catholic in good standing with the Church

Responsibilities

• Provide day-to-day administrative and clerical support to department leadership and staff.
• Greet visitors, answer, screen, direct telephone calls and respond to routine inquiries in a timely manner;
• Respond to routine requests for information and direct questions to the appropriate staff;
• Demonstrate professionalism, discretion, reliability and attention to detail;
• Receive and distribute daily incoming and outgoing mail at the USPS;
• Assist with processing invoices, purchase requests, reimbursements, and other documents;
• Prepare, format and proofread agendas and other administrative documents;
• Enter, update, and maintain accurate information in databases, spreadsheets, and other electronic systems in accordance with department procedures;
• Assist with tracking reports, deadlines, submissions, and other required documentation;
• Keep directors informed of relevant activities;
• Assist with the planning and coordination of meetings, workshops, and conferences;
• Complete office errands including picking up lunches and other supplies when requested;
• Organize and maintain secure and confidential records associated with accreditation, and school information;
• Maintain office supplies and assist with ordering and inventory management;
• Coordinate routine office equipment and service needs;
• Assist the Executive Director and Director of Education with administrative duties as needed
• Assist the Administrative Manager with overall operations of the office
• Perform other duties and special projects assigned;
• Maintain confidentiality when handling confidential and sensitive information with discretion

Skills

MS Word

Excel

Adobe Pro

Phone skills

Confidentiality

Multitasking

Communication

Data entry

Education

HS Diploma or GED

Tools

Office equipment

Job description

The Texas Catholic Conference of Bishops (TCCB) is seeking a full-time Office Assistant to support the Director of Education and Executive Director. The role provides administrative support to ensure smooth office operation, handling routine inquiries and assisting with organization and communication.

Responsibilities include greeting visitors, processing mail, assisting with invoices and agendas, data entry, coordinating meetings, and maintaining confidential records.