Donor Relations & Administrative Coordinator

Baptist Executive Board; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Texas Baptists in Dallas seeks an organized administrative assistant to support BSM ministerial staff with clerical, receptionist, financial, and ministry-based work. This role requires accurate record-keeping and responsive service to internal and external constituents.

Responsibilities include processing mail, scheduling meetings, coordinating travel, backing up the financial ministry, managing donor communications, ensuring compliance with policies and regulations, and supporting training

Qualifications

• Experience in office administration and clerical tasks.
• Ability to respond to information requests from internal and external constituents.

Responsibilities

• Office Responsibilities - Provide general clerical assistance for the BSM, including record retention, filing, and responding to ministry needs.
• Assist with telecommunications: answer phones, take messages, route requests, and inform staff of high-priority callers.
• Arrange travel (airline, hotel, car) and provide required documentation.
• Process mail and other correspondence accurately and timely.
• Prepare and proofread letters, memos, spreadsheets, and other documents.
• Schedule and coordinate meetings and distribute staff weekly schedules.
• Create written documents and maintain organized files.
• Serve as financial backup when the financial ministry assistant is out (FE reports, payments).
• Maintain extensive knowledge of campus ministry programs to respond accurately to inquiries.
• Handle donor responsibilities and address donor questions or issues.
• Attend meetings and participate in required training.
• Ensure compliance with Texas Baptists policies and relevant laws.
• Support Raising Administrative Tasks, monitor balances, and alert the director as needed.
• Move funds per semester per funding agreements and assist with onboarding/offboarding TX BSM missionaries.
• Assist HR with hiring paperwork, verify benefits, and assist with new employee orientation.
• Support training events (Bootcamp, Thrive) including travel, accommodations, meals, and documenting materials.
• Facilitate creation of funding agreements and ensure documentation accuracy and compliance.
• General checking for compliance and correctness on all processes.
• Perform other duties as required.

Skills

Clerical duties

Receptionist duties

Financial backup

Donor relations

Job description

Texas Baptists in Dallas seeks an organized administrative assistant to support BSM ministerial staff with clerical, receptionist, financial, and ministry-based work. This role requires accurate record-keeping and responsive service to internal and external constituents.

Responsibilities include processing mail, scheduling meetings, coordinating travel, backing up the financial ministry, managing donor communications, ensuring compliance with policies and regulations, and supporting training