Executive Assistant & Registrar to CFO

The Episcopal Diocese of Texas; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

The Episcopal Diocese of Texas seeks an Executive Assistant to the Chief Financial Officer / Registrar to provide high-level administrative and operational support in the Finance Office. You will manage calendars, coordinate board materials, and serve as the primary registrar for diocesan churches, schools, and institutions.

Ideal candidates have 3+ years in executive support, strong confidentiality, and excellent communication.

Qualifications

• Three years of executive administrative support experience.
• Experience in legal assistant work or nonprofit governance.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide high-level administrative support to the CFO.
• Prepare presentations, meeting materials, and reports.
• Coordinate materials for Executive Board committees (Finance, Remuneration, Insurance, Audit).
• Manage calendars, schedule meetings, and maintain board/committee records.
• Arrange travel, process expense reports, and reconcile monthly corporate credit card statements.
• Maintain contact lists and calendar of board/committee meetings.
• Serve as liaison with executive assistants and senior leadership.
• Support clergy relocation coordination and related administrative needs.
• Maintain check registers and records for financial activities.
• Coordinate annual registrations of diocesan vehicles.
• Oversee Compass Rose Society administrative functions and insurance renewals.
• Respond to inquiries from churches, diocesan entities, and state agencies (Texas SOS).
• Serve as primary registrar for diocesan churches, schools, and institutions.
• Support incorporation processes with Texas Secretary of State and Comptroller offices.
• Respond to requests from The Episcopal Church regarding incorporation, tax and registry records (501(c)(3)).
• Maintain bylaws per diocesan constitutions and canons; provide access as needed.
• File applications for religious property tax exemptions for new properties.
• Coordinate with the diocesan Chancellor on legal and incorporation requirements.

Skills

Advanced Microsoft Office

Excellent communication

Discretion with confidential info

Strong organizational skills

Interpersonal skills

Education

Associate or Bachelor's degree

Tools

PowerPoint

Excel

Outlook

Job description

The Episcopal Diocese of Texas seeks an Executive Assistant to the Chief Financial Officer / Registrar to provide high-level administrative and operational support in the Finance Office. You will manage calendars, coordinate board materials, and serve as the primary registrar for diocesan churches, schools, and institutions.

Ideal candidates have 3+ years in executive support, strong confidentiality, and excellent communication.