Diocesan Administrative Assistant – Clergy Support

Austindiocese; Austin (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Administrative Assistant in the Diocese of Austin supports the Bishop, the Vicar General / Moderator of the Curia, and the Vicar for Priests with daily clerical tasks, calendar management, travel arrangements, and document preparation. The role reports to the Vicar General and requires discretion and initiative.

Proficiency in English and Spanish, strong writing/editing skills, and the ability to handle confidential information are essential in this on-site position within a faith-based

Qualifications

• Requires experience with office practices, record keeping, and document editing.
• Strong written and verbal communication skills in English and Spanish.
• Ability to handle confidential information and manage multiple tasks simultaneously.

Responsibilities

• Provide administrative support to Bishop, Vicar General, and Vicar for Priests.
• Maintain calendars, schedule meetings, and arrange travel and lodging.
• Prepare correspondence, parish histories, and other documents; may include translation.
• Coordinate meetings and events; manage databases of clergy and religious personnel.
• Draft agendas, packets, and handouts; ensure timely completion of reports.

Skills

Office administration

Written communication

Time management

Confidentiality

Bilingual English/Spanish

Education

Associate's degree (or 2 extra years experience)

Job description

The Administrative Assistant in the Diocese of Austin supports the Bishop, the Vicar General / Moderator of the Curia, and the Vicar for Priests with daily clerical tasks, calendar management, travel arrangements, and document preparation. The role reports to the Vicar General and requires discretion and initiative.

Proficiency in English and Spanish, strong writing/editing skills, and the ability to handle confidential information are essential in this on-site position within a faith-based