Senior Executive Assistant & Office Operations Lead

United States Conference of Catholic Bishop; Washington (District of Columbia); On-site; USD 63,000 - 65,000; Full time

Job summary

The United States Conference of Catholic Bishops seeks an Executive Assistant for the Office of National Collections. The role provides high-level administrative support to the Executive Director and serves as the first contact for dioceses and the public on national fundraising and grant programs.

Responsibilities include coordinating monthly finance tasks in Dynamics 365, aiding in budget planning, preparing minutes, and arranging travel and calendar logistics for the Executive Director, all

Qualifications

• Bachelor's degree or equivalent combination of college level coursework and directly related experience
• Full proficiency in Word, Excel, Outlook and Adobe Professional required
• Intermediate proficiency in Microsoft Dynamics and SharePoint required
• Strong knowledge of Accounting programs (Microix, Abila) and grant management programs (Blackbaud Grantmaking) desirable

Responsibilities

• Coordinates the administrative and financial activities of the office.
• Performs internal control tasks and monthly verifications of Finance & Accounting and National Collection remittance data using Microsoft Dynamics 365.
• Troubleshoots grant payments and monitors payment systems; updates Blackbaud Grantmaking and related portals.
• Supports Committee/Subcommittee meetings: researches data, proofs documents, records and transcribes minutes.
• Assists with administration of emergency collections: maintains files, reviews remittance data and prepares distribution payments.
• Prepares budget planning packages and strategic planning content for the Office and provides directors with reports.

Skills

Word

Excel

Outlook

Adobe Acrobat

Microsoft Dynamics

SharePoint

Accounting software

Grant management software

Education

Bachelor's degree

Equivalent combination of college coursework and related experience

Tools

Microsoft Dynamics

SharePoint

Blackbaud Grantmaking

Microix

Abila

Job description

The United States Conference of Catholic Bishops seeks an Executive Assistant for the Office of National Collections. The role provides high-level administrative support to the Executive Director and serves as the first contact for dioceses and the public on national fundraising and grant programs.

Responsibilities include coordinating monthly finance tasks in Dynamics 365, aiding in budget planning, preparing minutes, and arranging travel and calendar logistics for the Executive Director, all