Executive Assistant to Co-President, Music (Electronic)

THE; New York (NY); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

401k matching

Healthcare: medical, dental, vision

Paid time off

Parental leave

Commuter benefits

Job summary

You will liaise with agents, accounting, and operations to ensure timely payments, accurate documentation, and smooth show logistics. This in-person position offers growth within a dynamic music representation business.

Qualifications

• At least 1 year of experience in a talent agency, promoter, artist management company, or similar live entertainment organization.
• Experience supporting a high-volume desk with multiple deadlines and stakeholders.
• Strong organizational skills and attention to detail.
• Ability to prioritize effectively and work with urgency in a fast-paced environment.
• Excellent written and verbal communication; discretion with confidential information.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system; liaise with teams for show administration.
• Issue contracts for confirmed performances and track unreturned contracts.
• Create artist itineraries and manage on-sales announcements.
• Prepare and send invoices; track deposits and balances with accounting.
• Coordinate client tax info, payment details, and work visa processes.
• Schedule meetings, manage calendars, and handle inbound calls for agents.
• Coordinate agent travel and submit expense reports; perform additional tasks as needed.

Skills

Organizational skills

Attention to detail

Communication

Prioritization

Discretion

Multi-tasking

Tools

Microsoft Office

Google Workspace

CRM systems

Booking systems

Job description

You will liaise with agents, accounting, and operations to ensure timely payments, accurate documentation, and smooth show logistics. This in-person position offers growth within a dynamic music representation business.