Executive Assistant & NA Coordinator, Los Angeles

Universal Music Group; Los Angeles (CA); Hybrid; USD 37,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Fertility coverage

Wellbeing reimbursements

Student loan repayment assistance

401(k) with immediate vesting

Paid time off and holidays

Parental leave

Job summary

Universal Music Group seeks a proactive Coordinator to support the General Manager of North America and serve as an Executive Assistant. You will handle daily administration, schedule meetings, prepare reviews, and coordinate cross-team projects in a fast-paced music environment.

You will manage travel and expenses, liaise with internal teams, and support office activities while attending many shows. A 1-year coordinator/assistant background and strong communication are required.

Qualifications

• 1 year of experience in a coordinator, assistant, or operations role.
• Impeccable inbox management and time-management skills.
• Excellent written and verbal communication.
• High attention to detail and ability to multitask.
• Familiarity with digital music platforms and industry trends.

Responsibilities

• Provide daily administrative and operational support to the General Manager.
• Schedule and coordinate meetings, calls, and internal/external communications.
• Prepare business reviews, reports, presentations, and analyses.
• Assist with project management to meet deadlines and deliverables.
• Track key initiatives and follow up with stakeholders.
• Coordinate cross-team efforts (A&R, Business Development, Marketing, Operations).
• Conduct basic industry research and data gathering.
• Act as liaison between the GM and team members, partners, or clients.
• Travel and expense management; handle ticket requests.
• Attend shows and greet visitors as face of Virgin Music Group North America.

Skills

Executive assistance

Administrative coordination

Email management

Meeting scheduling

Multitasking

Tools

Microsoft Office

Google Workspace

Slack

Airtable

ChatGPT

Monday.com

Job description

Universal Music Group seeks a proactive Coordinator to support the General Manager of North America and serve as an Executive Assistant. You will handle daily administration, schedule meetings, prepare reviews, and coordinate cross-team projects in a fast-paced music environment.

You will manage travel and expenses, liaise with internal teams, and support office activities while attending many shows. A 1-year coordinator/assistant background and strong communication are required.