Executive Legal Assistant to General Counsel

Vaco by Highspring; Dayton (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring in Dayton, OH is seeking an experienced Administrative Assistant - Legal to provide direct support to the General Counsel in a corporate setting. This onsite role focuses on contract administration, governance, and high-level executive support.

The ideal candidate has 5+ years of administrative experience, strong MS Office skills, and familiarity with document management systems and SAP; you will handle confidential information and coordinate board materials.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 5+ years of administrative experience, preferably supporting an in-house legal department.
• Experience managing legal contracts and supporting contract administration processes.
• Experience preparing board minutes, corporate resolutions, or other corporate governance documentation is highly preferred.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day administrative support to the General Counsel.
• Coordinate and manage the lifecycle of legal contracts, including reviewing, routing, tracking, uploading, and executing documents.
• Maintain legal files and document management systems.
• Assist with preparing board meeting materials, board minutes, corporate resolutions, and other governance documentation.
• Prepare correspondence, presentations, reports, and executive communications.
• Proofread legal and business documents for accuracy, formatting, and consistency.
• Coordinate meetings, manage calendars, schedule travel, and prepare meeting agendas.
• Organize and maintain confidential legal records and corporate documents.
• Handle incoming correspondence and assist with department administrative functions.
• Create purchase requisitions and process invoices through SAP as needed.
• Provide additional administrative support to the legal department and executive team as assigned.

Skills

Microsoft Office

Contract administration

Calendar management

Proofreading

Document management

Education

Associate's degree or equivalent

Tools

SAP

Document management systems

Job description

Vaco by Highspring in Dayton, OH is seeking an experienced Administrative Assistant - Legal to provide direct support to the General Counsel in a corporate setting. This onsite role focuses on contract administration, governance, and high-level executive support.

The ideal candidate has 5+ years of administrative experience, strong MS Office skills, and familiarity with document management systems and SAP; you will handle confidential information and coordinate board materials.