Legal Administrative Assistant - Client & Case Support

Vaco by Highspring; Columbus (OH); On-site; USD 40,000 - 65,000; Full time

Job summary

Vaco by Highspring is seeking a detail‑oriented Legal Administrative Assistant to support attorneys with drafting and editing of legal documents, calendar management, and client file administration. The role involves transcribing dictation, preparing documents for mailing, and ensuring accurate filing in the firm’s systems.

The position requires familiarity with electronic filing processes and the ability to manage timekeeping entries in Aderant.

Qualifications

• Executes administrative duties with accuracy and discretion.
• Manages calendars and coordinates meetings, travel where needed.
• Maintains client and case document filing and record systems.

Responsibilities

• Creates and edits correspondence, memoranda, pleadings, etc.
• Transcribes dictation.
• Maintains calendars for assignments; schedules meetings and appointments.
• Prepares documents for mailing/delivery (U.S. mail, overnight delivery, courier).
• Familiar with filing procedures for courts and entities.
• Enters time into Aderant for timekeepers.
• Opens new client files and maintains file systems.

Tools

Aderant Timekeeping

Job description

Vaco by Highspring is seeking a detail‑oriented Legal Administrative Assistant to support attorneys with drafting and editing of legal documents, calendar management, and client file administration. The role involves transcribing dictation, preparing documents for mailing, and ensuring accurate filing in the firm’s systems.

The position requires familiarity with electronic filing processes and the ability to manage timekeeping entries in Aderant.