Executive Assistant, Legal

Valley Bank; Morristown (NJ); On-site; USD 65,000 - 100,000; Full time

Job summary

Valley Bank in Morristown, NJ seeks an Executive Assistant to support the General Counsel. The role requires high-level organizational skills, calendar management, complex scheduling, and cross-functional coordination within a prestigious banking environment.

You will manage documents, travel, and confidential files, assist with contract workflows, and support regulatory filings while maintaining discretion and professional communication with executives and boards.

Qualifications

• Ability to work fast and accurately under pressure.
• Excellent organization and time management.
• Proactive, resourceful, solution-oriented mindset.
• Interpersonal skills to interact with all levels of executives and Board members.
• Strong project management skills.
• Excellent written and verbal communication.
• Attention to detail and ability to manage priorities.

Responsibilities

• Manage, prioritize, and maintain a busy calendar for the General Counsel; arrange travel as needed.
• Coordinate communication to stay aligned with changing priorities.
• Administer cross-functional legal projects and update status.
• Prepare and edit documents, reports, spreadsheets, agendas, and presentations.
• Organize confidential legal files and records with discretion.
• Assist paralegals with contract lifecycle management and deadlines.
• Support attorneys with compliance and regulatory filings.
• Coordinate with internal departments and external counsel.
• Serve as administrative contact for stakeholders.
• Prepare expense reports, process invoices, and monitor the legal budget.

Skills

Calendar management

Communication

Proactive/initiative

Interpersonal skills

Project management

Administrative support

Microsoft Office

Written/verbal communication

Discretion/confidentiality

Multitasking

Executive communication with Board

Education

HS Diploma or GED

Associates degree in office management

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US.

At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well.

The Executive Assistant will provide high-level support to the General Counsel, and with the ability to exercise independent judgement in matters of significance, will oversee the daily administrative operations of the Legal Department.,

Responsibilities Include But Are Not Limited To

• Manage, prioritize, and maintain a busy and dynamic calendar of internal and external meetings, events, and appointments, both in person and online for the General Counsel; anticipate and arrange travel as needed.
• Maintain communication with the General Counsel to stay on top of changing priorities, and to ensure preparation and organization for all meetings and events.
• Proactively administer and monitor key Legal Department projects, some with cross-functional teams; update Legal team members on status and milestones as needed.
• Prepare and edit correspondence, reports, spreadsheets, agendas, presentations and other documents in appropriate formats.
• Maintain and organize legal files and confidential records. Handle sensitive information with the highest level of confidentiality and professionalism.
• Assist paralegals with contract lifecycle management and other Legal Department systems, including tracking deadlines and renewals.
• Support attorneys responsible for compliance and regulatory filings, including document preparation and submission logistics.
• Coordinate with internal departments and external counsel as needed.
• Serve as the Legal Department's administrative point of contact for internal and external stakeholders.
• Prepare expense reports, process invoices and monitor the budget for the legal team. Align with other executive assistants on company procedures, administrative processes, and best practices.

Required Skills

• Ability to work fast and accurately under pressure, always maintaining professional disposition.
• Impeccable organization and time management, with the resilience to adapt and juggle multiple priorities effectively.
• A proactive, resourceful and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
• Strong project management skills.
• Excellent communication and customer service skills (both verbal and written).
• High proficiency in Microsoft Office Suite (including PowerPoint, Word, Excel, Outlook, and Teams); familiarity with document management systems.
• Excellent written and verbal communication skills.
• Strong organizational skills, judgement, discretion, and a proactive approach.
• High attention to detail and ability to manage multiple priorities independently.
• Familiarity with legal terminology and processes is a plus.

Required Experience

• High School Diploma or GED; associate's degree in office management or related field preferred.
• Minimum of 7 years of executive administrative experience in a corporate environment.