Strategic Executive Assistant to General Counsel

Valley National Bank; Morristown (NJ); On-site; USD 73,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition reimbursement

Paid time off

Mental health support

Adoption reimbursement

Job summary

Valley Bank is seeking an Executive Assistant to provide high-level support to the General Counsel and oversee daily operations of the Legal Department. The role requires strong calendar management, travel coordination, and meticulous document handling.

Your experience in fast-paced corporate environments, excellent communication, and ability to manage confidential records will be essential. Full-time role with competitive benefits is offered.

Qualifications

• Ability to work fast and accurately under pressure with professionalism.
• Excellent organization and time management to juggle priorities.
• Proactive, resourceful mindset with initiative.
• Strong interpersonal skills to interact with executives and board members.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with document management systems.

Responsibilities

• Manage, prioritize, and maintain a busy calendar for the General Counsel; arrange travel as needed.
• Coordinate communication with the General Counsel to track priorities and prepare meetings.
• Oversee key Legal Department projects with cross-functional teams; update milestones.
• Prepare and edit documents, reports, agendas, and presentations.
• Maintain confidential legal files and records with discretion.
• Assist paralegals with contract lifecycle management and deadlines.
• Support compliance and regulatory filings; handle document prep and logistics.
• Coordinate with internal departments and external counsel as needed.
• Serve as the department's administrative point of contact with stakeholders.
• Prepare expense reports, process invoices, and monitor the legal budget.

Skills

Calendar management

Travel coordination

Interpersonal skills

Professional communication

Microsoft Office

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Document management systems

Job description

Valley Bank is seeking an Executive Assistant to provide high-level support to the General Counsel and oversee daily operations of the Legal Department. The role requires strong calendar management, travel coordination, and meticulous document handling.

Your experience in fast-paced corporate environments, excellent communication, and ability to manage confidential records will be essential. Full-time role with competitive benefits is offered.