Executive Legal Assistant

Pathways Personnel; San Francisco (CA); On-site; USD 78,000 - 130,000; Full time

Job summary

Pathways Personnel represents a globally sought after law firm seeking a seasoned Legal Executive Assistant for the San Francisco Bay Area, to support the San Francisco or Silicon Valley office with a salary up to $130,000 depending on experience.

The role requires complex calendar management, domestic and international travel planning, client liaison, proofreading of legal documents, and strong MS Office proficiency.

Qualifications

• Bachelor’s degree preferred.
• 8+ years of Legal Secretary or Executive Assistant and law firm experience required.
• Advanced technical skills with Microsoft Office.
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Complex calendar management and coordination of domestic and international travel arrangements.
• Regular client contact including arranging client visits and meetings with deadlines and documentation.
• Preparing and proofreading correspondence, legal documents and amending documents.
• Administrative support including photocopying, printing and scanning.
• Establish and maintain filing systems and other administration systems.
• Track and upload engagement letters/emails.
• Manage and submit expense reports.
• Manage contacts in Outlook and Connect and assist in client development outreach.
• Assist with production of marketing, pitches, client presentations and maintaining up-to-date CVs.
• Assist with client events as required.

Skills

Calendar management

Client relations

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Our client is a globally sought after law firm with 30 offices and 3000 attorneys worldwide. The firm doesn't believe in a hierarchy and you will find a friendliness and personal attention usually only seen in a small firm. Their growth in the US is still early so the firm offers unrivalled growth potential for any legal professional that comes aboard!

Our client is currently looking for a highly skilled Legal Executive Assistant for their San Francisco OR Silicon Valley office with a salary of up to $130,000 depending on experience. Salary may be flexible based on level and years of experience.

Responsibilities

• Complex calendar management and coordination of domestic and international travel arrangements.
• Regular client contact including arranging client visits and meetings with any associated deadlines and necessary documentation.
• Preparing and proofreading correspondence, legal documents and amending documents.
• Administrative support including photocopying, printing and scanning.
• Establish and maintain manual and electronic filing system and other administration systems.
• Track and upload engagement letters/emails.
• Manage and submit expense reports.
• Manage contacts in Outlook and Connect and assist in client development outreach.
• Assists with the production of marketing, including pitches, client presentations and maintaining up-to-date CVs.
• Assist with client events as required.

Qualifications

• Bachelor’s degree is preferred
• 8+ years of Legal Secretary or Executive Assistant and law firm experience is needed.
• Advanced technical skills and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook and Excel.
• Excellent written and oral communication skills
• Excellent organizational skills and attention to detail.