Legal Administrative Assistant (SF)

Michael Page; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary ranging from $90,000 to $120,000 USD.

Opportunities for professional growth and development.

Collaborative and supportive work culture.

Job summary

A leading legal staffing agency in San Francisco is looking for an experienced Legal Administrative Assistant to provide comprehensive administrative support to attorneys in a fast-paced environment. This role requires strong organizational skills and attention to detail, as you will handle scheduling, document preparation, and communication tasks. Ideal candidates have over 5 years of legal administrative experience, preferably in a big-law setting, and possess excellent interpersonal skills. This full-time position offers a competitive salary between $90,000 and $120,000, along with professional growth opportunities.

Qualifications

• 5+ years of legal administrative experience, ideally within corporate law.
• Experience in a big‑law setting strongly preferred.
• Previous experience in a legal or professional services environment is preferred.

Responsibilities

• Provide administrative support to attorneys, including scheduling meetings and managing calendars.
• Prepare, edit, and proofread legal documents for accuracy and compliance.
• Coordinate travel arrangements, including flights and accommodations.
• Assist with billing processes, tracking time entries, and preparing invoices.
• Maintain and organize electronic and physical files.
• Serve as a liaison between attorneys, clients, and staff.
• Handle incoming calls, emails, and inquiries professionally.
• Support special projects and perform other administrative tasks as needed.

Skills

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite

Exceptional attention to detail

Excellent communication and interpersonal skills

Ability to maintain confidentiality

Proactive and adaptable approach

5+ years of legal administrative experience

Experience in a big-law setting

Job description

Legal Administrative Assistant (SF) – Michael Page

Base pay range

$90,000.00/yr - $120,000.00/yr

The Legal Administrative Assistant will provide comprehensive administrative support to attorneys and legal staff within a big law setting. This role is based in San Francisco and requires excellent organizational skills and attention to detail to ensure seamless operations in a fast‑paced environment. This role is within an international AmLaw Top 20 firm with locations all over the US and internationally. This is newly opened, and will have fewer than 50 attorneys and staff but work closely with a 150‑person office in Redwood City.

Description

• Provide administrative support to attorneys, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare, edit, and proofread legal documents, ensuring accuracy and compliance with legal standards.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Assist with billing processes, including tracking time entries and preparing invoices.
• Maintain and organize electronic and physical files, ensuring accessibility and confidentiality.
• Serve as a liaison between attorneys, clients, and other staff members to facilitate communication and workflow.
• Handle incoming calls, emails, and inquiries in a professional and timely manner.
• Support special projects and perform other administrative tasks as needed.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Profile

A successful Legal Administrative Assistant should have:

• Strong organizational and time‑management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• 5+ years of legal administrative experience, ideally within corporate law.
• Experience in a big‑law setting strongly preferred.
• Exceptional attention to detail and accuracy in all tasks.
• Excellent communication and interpersonal skills to interact with various stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience in a legal or professional services environment is preferred.
• A proactive and adaptable approach to work in a fast‑paced setting.

Job Offer

• Competitive salary ranging from $90,000 to $120,000 USD.
• Opportunities for professional growth and development within the professional services industry.
• Collaborative and supportive work culture in San Francisco.

If you are an experienced Legal Administrative Assistant seeking a challenging and rewarding role, we encourage you to apply today!

Seniority level

Entry level

Employment type

Full‑time

Job function

Legal

Industries

Law Practice