Legal Administrative Assistant

Matura Farrington; San Francisco (CA); Hybrid; USD 50,000 - 58,000; Full time

Job summary

Matura Farrington is seeking a Legal Administrative Assistant in the San Francisco Bay Area. The role provides administrative and operational support to attorneys and staff in a fast-paced legal environment.

Responsibilities include managing calendars, proofreading documents, coordinating meetings, travel, and engagement materials. A minimum of two years of relevant experience and a bachelor's degree or equivalent is preferred, with strong MS Office and document management skills expected.

Qualifications

• Minimum 2 years of relevant administrative experience, preferably in a law firm or professional services.
• Bachelor’s degree or equivalent experience preferred.
• Experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) and a document management system preferred.

Responsibilities

• Provide day-to-day administrative support to attorneys and professional staff.
• Edit and proofread correspondence and other legal documents.
• Coordinate calendars, meetings, and deposits, and arrange travel and expenses.

Skills

Attention to detail

Time management

Oral and written communication

Discretion with confidential info

Independent with team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Document management system

Job description

Position: Legal Administrative Assistant

Compensation: 50k-58k / Hybrid Role

A well-established law firm is seeking an Administrative Assistant to join its San Francisco Bay / East Bay office. This position will provide administrative and operational support to attorneys and other members of the team in a professional, fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to attorneys and professional staff.
• Edit and proofread correspondence and other legal-related documents.
• Coordinate attorney calendars, meetings, conference calls, depositions, and other appointments.
• Arrange conference rooms, video meetings, court reporters, catering, and related meeting logistics.
• Coordinate attorney travel and prepare expense reports.
• Assist with professional memberships, continuing education registrations, and conference enrollment.
• Maintain client and contact information within internal databases.
• Assist with new client and matter-related administrative processes, including preparation of engagement materials.
• Process check requests, marketing expenses, and other administrative forms.
• Enter and maintain attorney time entries.
• Answer and route telephone calls and communicate professionally with clients, attorneys, and staff.
• Provide additional administrative and office support as needed.

Qualifications

• Minimum of 2 years of relevant administrative experience, preferably within a law firm or professional services environment.
• Bachelor’s degree or equivalent experience preferred.
• Experience with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with a document management system is strongly preferred.
• Strong proofreading, organizational, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, dependable, and client-service oriented.
• Ability to work independently while collaborating effectively with a team