Executive Legal Secretary

Pathways Personnel; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Pathways Personnel in San Francisco is seeking an experienced Executive Assistant to provide high-level administrative support to Partners and fee earners in a fast-paced professional services environment. The ideal candidate has 3-5 years of EA experience, supports senior stakeholders, and excels at managing calendars, travel, documents, and communications with impeccable attention to detail.

Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel is required, and a Bachelor's or

Qualifications

• 3-5 years of Executive Assistant experience, ideally within a legal or professional services environment.
• Experience supporting Partners, senior executives, or other senior stakeholders.
• Excellent proofreading and document-production capabilities.
• Strong multitasking and prioritization skills.

Responsibilities

• Provide proactive support to 1-2 Partners and 4-5 additional fee earners.
• Manage complex calendars, meetings, deadlines, and travel arrangements.
• Act as a trusted point of contact for senior stakeholders and clients.
• Prepare, edit, format, and proofread high-quality documents and presentations.
• Manage expenses, time recording, billing support, and other financial administration.
• Support client development activities, including pitches, presentations, CVs, and client events.
• Maintain client contacts and assist with business development initiatives.
• Ensure excellent telephone and general administrative support.
• Collaborate with the wider team and provide cover and support when needed.

Skills

Client-service mindset

Communication skills

Organizational skills

Proactive/adaptable

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Executive Assistant – Legal / Professional Services

We’re looking for an experienced Executive Assistant to provide high-level administrative support to Partners and fee earners within a fast-paced professional services environment.

This is an excellent opportunity for a proactive, highly organized professional who enjoys working with senior stakeholders, managing competing priorities, and building strong relationships with clients and colleagues.

What you’ll do

• Provide proactive support to 1-2 Partners and 4-5 additional fee earners
• Manage complex calendars, meetings, deadlines, and travel arrangements
• Act as a trusted point of contact for senior stakeholders and clients
• Prepare, edit, format, and proofread high-quality documents and presentations
• Manage expenses, time recording, billing support, and other financial administration
• Support client development activities, including pitches, presentations, CVs, and client events
• Maintain client contacts and assist with business development initiatives
• Ensure excellent telephone and general administrative support
• Collaborate with the wider team and provide cover and support when needed

What we’re looking for

• 3-5 years of Executive Assistant experience, ideally within a legal or professional services environment
• Experience supporting Partners, senior executives, or other senior stakeholders
• Exceptional organizational skills and the ability to manage multiple priorities
• Strong client-service and communication skills
• Excellent attention to detail, proofreading, and document-production capabilities
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
• A proactive, flexible, and team-oriented approach
• Associate’s or Bachelor’s degree preferred/required

You’ll play a key role in supporting senior professionals and contributing to client service, business development, and the smooth running of a collaborative, high-performing team.