Executive Legal Secretary**

Consilio Services; Washington, Northern (District of Columbia, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Consilio Services in Washington, DC seeks an experienced Executive Assistant/Legal Secretary to support a litigation partner in a 1:1 pairing. The role emphasizes calendar management, travel arrangements, email triage, and document preparation with MS Word.

You will interact with senior stakeholders, handle time entry (InTapp), liaise with Billing, and assist with personal projects. A law-firm background and strong organizational skills are essential.

Qualifications

• Minimum three years executive administrative experience, preferably in a law firm.
• Experience supporting a litigation practice is a plus.
• Bachelor’s Degree preferred.

Responsibilities

• Manage heavy calendar, deadlines, and meeting coordination.
• Read, sort, and prioritize emails; identify key client contacts.
• Handle travel arrangements and expense reimbursements (Chrome River).
• Input time entries (InTapp); liaise with Billing Department.
• Prepare correspondence and documents (MS Word).
• Screen calls, maintain files, operate office equipment.
• Support personal projects (e.g., mailings, communications).
• Interact confidently with senior stakeholders, including clients and officials.

Skills

Calendar management

Executive support

Interpersonal communication

Attention to detail

Education

Bachelor's Degree

Tools

Chrome River

InTapp

MS Word

Job description

The Washington, DC office of a large international law firm is seeking an experienced legal professional to join their team of executive support professionals. The Executive Assistant/Legal Secretary will provide executive administrative support to a busy litigation partner in a 1:1 pairing. While prior litigation experience and knowledge is helpful, this position is more aligned with executive assistant responsibilities, requiring strong organizational skills, judgment, scheduling, calendar management, and the ability to anticipate needs. The firm offers a 35-work week and hybrid schedule.

The ideal candidate will have experience supporting attorneys at a high-level, proactive, and confident interacting with senior stakeholders.

Day to Day Job Duties:

• Manage heavy calendar, deadlines, and meeting coordination
• Read, sort, and prioritize emails; identify key client contacts
• Handle travel arrangements and expense reimbursements (Chrome River)
• Input time entries (InTapp); liaise with Billing Department
• Prepare correspondence and documents (MS Word)
• Screen calls, maintain files, operate office equipment
• Support personal projects (e.g., mailings, communications)
• Interact confidently with senior stakeholders, including clients and officials

Qualifications:

• Minimum three years executive administrative experience, preferably in a law firm
• Experience supporting a litigation practice a plus
• Bachelor’s Degree preferred
• Flexibility to work 2-3 hours of OT/week.