Executive Leadership Assistant

America, LLC; Berwyn (IL); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

On-site in Berwyn

Job summary

Realty of America in Berwyn, Illinois is seeking an Executive Leadership Assistant to organize the executive team, manage calendars, coordinate meetings and travel, and prepare materials. This is a full-time, fully in-person role at our Berwyn office.

The ideal candidate is discreet, proactive, and capable of handling confidential information while acting as a trusted liaison for staff, agents, clients, and partners.

Qualifications

• 3+ years in executive/administrative support for senior leaders.
• Strong written and verbal communication.
• On-site in Berwyn, Monday–Friday.
• Advanced Microsoft 365 proficiency.
• Ability to handle confidential information.

Responsibilities

• Manage complex, changing calendars for multiple executives and protect priority time
• Schedule internal, board, investor, and client meetings, including across time zones
• Prepare agendas, briefing packets, and presentation materials
• Take minutes in leadership meetings and follow up on action items and deadlines
• Draft, proofread, and format correspondence, memos, reports, and presentations
• Screen and route calls, emails, and visitors
• Book domestic and international travel and manage itineraries
• Process executive expense reports
• Plan leadership offsites, company events, and client functions
• Greet visitors and keep a professional front-office presence
• Maintain organized digital and physical files, order supplies, and coordinate vendors
• Support special projects and act as a liaison across departments
• Handle confidential business, financial, and personnel information with complete discretion

Skills

Microsoft 365

Calendar management

Communication

Travel planning

Discretion

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Realty of America | Berwyn, IL | Full Time | On-Site

Realty of America (ROA) is a growing real estate brokerage headquartered in the Chicago area, with operations in the U.S. and abroad. We're looking for an Executive Leadership Assistant to keep our executive team organized, prepared, and focused on running the business.

This is a full-time, 100% in-person role in our Berwyn, Illinois office. You'll support senior executives by managing calendars, coordinating meetings and travel, preparing materials, and serving as a trusted point of contact for staff, agents, clients, and partners. The right person is discreet, proactive, and steady under pressure, and anticipates needs before they're voiced.

WHAT YOU'LL DO

• Manage complex, changing calendars for multiple executives and protect priority time
• Schedule internal, board, investor, and client meetings, including across time zones
• Prepare agendas, briefing packets, and presentation materials
• Take minutes in leadership meetings and follow up on action items and deadlines
• Draft, proofread, and format correspondence, memos, reports, and presentations
• Screen and route calls, emails, and visitors
• Book domestic and international travel and manage itineraries
• Process executive expense reports
• Plan leadership offsites, company events, and client functions
• Greet visitors and keep a professional front-office presence
• Maintain organized digital and physical files, order supplies, and coordinate vendors
• Support special projects and act as a liaison across departments
• Handle confidential business, financial, and personnel information with complete discretion

WHAT YOU BRING

• 3+ years as an executive assistant, administrative assistant, or similar role supporting senior leaders
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams)
• Strong written and verbal communication with sharp attention to detail
• Ability to juggle multiple priorities in a fast-paced environment
• Proven discretion with sensitive information
• Ability to work on-site in Berwyn, Monday through Friday
• High school diploma or equivalent

NICE TO HAVE

• Associate's or bachelor's degree
• Experience supporting C-suite or multiple executives
• Bilingual in English and Spanish
• CAP or similar certification

COMPENSATION AND BENEFITS

• Salary: $70,000 per year (non-exempt, overtime eligible)
• Medical, dental, and vision insurance
• Paid time off and paid holidays

Realty of America is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, military or veteran status, marital status, or any other characteristic protected by law.