Executive IT Administrative Coordinator | CIO Support

Harvard University; Massachusetts; Hybrid; USD 78,000 - 83,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University’s IT team at HBS invites an Administrative Coordinator to join the Organizational Effectiveness unit. You will serve as the gatekeeper to the CIO, manage complex calendars, prepare agendas, and coordinate initiatives with senior leaders.

This hybrid role supports executive communications, travel planning, expense reporting, and on-site collaboration, requiring discretion, superb organization, and proactive problem-solving.

Qualifications

• High school diploma or GED required.
• Minimum of five years of experience in administrative support roles.
• Education beyond high school may count towards experience.
• Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom experience is a must.

Responsibilities

• Manage the CIO's complex calendar, schedule meetings, and resolve conflicts.
• Attend OCIO and IT Leadership Council meetings, prep agendas, capture notes, track action items.
• Monitor CIO tasks, follow up on emails, reports, and deadlines.
• Manage CIO's high-volume inbox, flag alerts, draft concise responses.
• Provide admin support for priority projects under OCIO and ITLC.
• Lead department-wide events in partnership with OE team.
• Arrange travel, lodging, and detailed itineraries.

Skills

Executive support

Communication

Organization

Attention to detail

Independent work

Education

High school diploma or GED

Tools

Microsoft Office

Zoom

Job description

Harvard University’s IT team at HBS invites an Administrative Coordinator to join the Organizational Effectiveness unit. You will serve as the gatekeeper to the CIO, manage complex calendars, prepare agendas, and coordinate initiatives with senior leaders.

This hybrid role supports executive communications, travel planning, expense reporting, and on-site collaboration, requiring discretion, superb organization, and proactive problem-solving.