Executive Assistant to CIO — Governance & Operations

UMass Boston; Boston (MA); On-site; USD 71,000 - 107,000; Full time

Job summary

UMass Boston is seeking an Executive Assistant to the Chief Information Officer (CIO) to provide high-level administrative support and manage daily operations of the Office of the CIO. The role requires independent judgment, prioritization, and discretion in handling confidential information.

You will coordinate governance meetings, prepare materials, manage communications, and oversee onboarding and travel arrangements for IT staff, while partnering with university leadership and external

Qualifications

• Minimum five years of progressively responsible administrative experience supporting a senior executive.
• Ability to independently manage complex calendars, executive communications, meetings, and deadlines.
• Excellent organizational, written and interpersonal skills with strong attention to detail.
• Ability to handle confidential information with discretion and exercise independent judgment.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Manage CIO's calendar, appointments, and scheduling priorities; coordinate meeting logistics.
• Draft and edit executive communications, reports, and presentations; route matters as needed.
• Coordinate IT leadership governance meetings, agendas, materials, and records.
• Track actions, deadlines, and follow up with owners; provide status updates.
• Serve as professional liaison between CIO office and university leadership, staff and partners.
• Oversee daily administrative workflow, including correspondence and document management.
• Coordinate travel, events, and related reimbursements for university business.
• Support onboarding activities for new IT staff in collaboration with HR.

Skills

Calendar management

Executive communications

Organizational skills

Attention to detail

Microsoft 365

Independent judgment

Interpersonal skills

Customer service

Time management

Scheduling coordination

Education

Bachelor's degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

UMass Boston is seeking an Executive Assistant to the Chief Information Officer (CIO) to provide high-level administrative support and manage daily operations of the Office of the CIO. The role requires independent judgment, prioritization, and discretion in handling confidential information.

You will coordinate governance meetings, prepare materials, manage communications, and oversee onboarding and travel arrangements for IT staff, while partnering with university leadership and external