Executive IT Coordinator & CIO Liaison (Hybrid)

Harvard University; Boston (MA); Hybrid; USD 78,000 - 83,000; Full time

Benefits offered by this job

Generous paid time off including paren

Medical, dental, and vision coverage

Retirement plans with university con

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University IT at Harvard Business School seeks an Administrative Coordinator, IT to support the CIO and the Organizational Effectiveness team. This role acts as the gatekeeper between the OCIO and School leadership, handling complex calendars, travel, events, and confidential communications.

The ideal candidate will have at least five years of admin experience, strong Microsoft Office and Zoom skills, and a professional executive presence.

Qualifications

• High school diploma, GED, or equivalent is required.
• Minimum of five years of experience in administrative support role(s) and/or relevant experience is required.
• Education beyond high school may count towards experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) and Zoom experience is a must.

Responsibilities

• Provide detail-oriented management of the CIO’s complex calendar by scheduling meetings, balancing priorities, anticipating the CIO’s needs, and proactively resolve scheduling conflicts.
• Attend OCIO and IT Leadership Council (ITLC) meetings, prepare agendas, capture notes, and track action items with owners.
• Monitor tasks to be completed by the CIO to ensure deadlines and expectations are met.
• Monitor, prioritize, and manage the CIO’s high-volume inbox; draft concise responses to support daily focus.
• Provide administrative support for high-priority projects and initiatives under the OCIO and ITLC.
• Lead execution of department-wide events based on guidance from CIO, in partnership with leadership.

Skills

Executive support

Attention to detail

Communication

Education

High School Diploma

Tools

Microsoft Office

Zoom

Job description

Harvard University IT at Harvard Business School seeks an Administrative Coordinator, IT to support the CIO and the Organizational Effectiveness team. This role acts as the gatekeeper between the OCIO and School leadership, handling complex calendars, travel, events, and confidential communications.

The ideal candidate will have at least five years of admin experience, strong Microsoft Office and Zoom skills, and a professional executive presence.