Executive IT Admin & Scheduler — Hybrid

acadianassetmanagementllc; Boston (MA); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Wellness program

Job summary

Acadian Asset Management LLC seeks a highly organized Administrative Assistant to support the CTO and the IT organization in Boston. The role coordinates meetings, onboarding, travel, and department activities while maintaining calendars and records.

The ideal candidate will use modern productivity and AI tools to improve efficiency and handle confidential information with discretion. The position offers a hybrid work environment, with on-site presence in the Boston office three days per week,

Qualifications

• Bachelor's degree and 3-5 years of administrative, office coordination or similar experience.
• Experience supporting an IT, Technology, Engineering or similar corporate function is helpful but not required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong written, verbal and interpersonal communication skills.
• Professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and common workplace collaboration tools.
• Comfortable learning and using new technology, including AI-enabled productivity tools.

Responsibilities

• Coordinate IT meetings, town halls, off-sites, team events and other department activities, including scheduling, rooms, catering and meeting materials.
• Provide administrative and scheduling support to the CTO and IT leadership team as needed.
• Coordinate onboarding and offboarding logistics for IT employees and contractors.
• Assist with purchase orders, invoices, expenses, vendor documentation and other departmental administrative activities.
• Maintain department calendars, distribution lists, shared resources and administrative records.
• Assist with preparation and formatting of presentations, meeting materials and department communications.
• Coordinate travel and related logistics as needed.
• Work with HR, Finance, Procurement, Facilities and other internal teams on administrative matters.
• Use available technology and AI tools to improve efficiency and simplify routine administrative work.
• Provide general administrative support and assist with department projects as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Independent work

Written communication

Verbal communication

Interpersonal skills

Discretion/confidentiality

MS Office

AI productivity tools

Education

Bachelor's degree

3-5 years administrative experience

Tools

Microsoft Office

AI productivity tools

Job description

Acadian Asset Management LLC seeks a highly organized Administrative Assistant to support the CTO and the IT organization in Boston. The role coordinates meetings, onboarding, travel, and department activities while maintaining calendars and records.

The ideal candidate will use modern productivity and AI tools to improve efficiency and handle confidential information with discretion. The position offers a hybrid work environment, with on-site presence in the Boston office three days per week,