Strategic Executive Assistant to CIO (Hybrid, Contract)

JMD Technologies Inc.; Waltham (MA); Hybrid; USD 55,000 - 69,000; Full time

Job summary

JMD Technologies Inc. in the Greater Waltham Area seeks an experienced Senior Executive Assistant to provide high-level administrative support to IT executives. You will manage calendars, coordinate meetings, organize communications, and ensure efficient daily operations for the leadership team.

This hybrid contract role requires excellent calendar management, superb communication, and the ability to work onsite 3–4 days per week. W-2 hourly compensation ranges from $40 to $50.

Qualifications

• Proven experience directly supporting VP, SVP, CIO, or equivalent senior leadership.
• Strong experience managing complex executive calendars, scheduling, and meeting logistics.
• Experience maintaining distribution lists, organizational charts, and executive communications.
• Familiarity with IT, technology, or corporate operations environments.
• Experience supporting executive leadership meetings, governance forums, and cross-functional coordination.
• Excellent organizational, communication, multitasking, and problem-solving skills.

Responsibilities

• Manage complex executive calendars, scheduling, travel logistics, and meeting coordination for senior IT leadership.
• Coordinate executive meetings, leadership events, and in-person and virtual engagements.
• Maintain executive distribution lists, organizational charts, leadership contacts, and communication channels.
• Support executive communications, meeting preparation, agendas, materials, and follow-up activities.
• Proactively resolve scheduling conflicts and coordinate across executive teams and departments.
• Collaborate with Chiefs of Staff, executive assistants, and senior leadership to streamline administrative operations.

Skills

Executive calendar management

C-suite support

Meeting coordination

Cross-functional collaboration

Communication skills

Organizational skills

On-site availability

Job description

JMD Technologies Inc. in the Greater Waltham Area seeks an experienced Senior Executive Assistant to provide high-level administrative support to IT executives. You will manage calendars, coordinate meetings, organize communications, and ensure efficient daily operations for the leadership team.

This hybrid contract role requires excellent calendar management, superb communication, and the ability to work onsite 3–4 days per week. W-2 hourly compensation ranges from $40 to $50.