School Office Specialist - Hahnville High School

St. Charles Parish Public Schools; Boutte (LA); Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

St. Charles Parish Public Schools seeks an experienced administrative professional to provide confidential secretarial support to the school-site principal and district administrators.

The role requires excellent organization and communication to keep operations running smoothly. You will coordinate meetings, manage documents, and assist with data reports while maintaining compliance with legal requirements.

Qualifications

• High School diploma or equivalent (within 12 months of employment).
• Proficient with Microsoft Office Suite and Google Drive.
• Strong verbal and written communication skills.

Responsabilités

• Provide confidential secretarial and administrative support to the principal and administrators.
• Convey information to staff, students and parents to ensure efficient operations.
• Welcome and assist visitors as an ambassador for the school and district.
• Prepare reports and information for principals and administrators (confidential and non-confidential).
• Coordinate meetings, events, travel, and other program components.
• Maintain documents and records in compliance with legal requirements.
• Orient new personnel and disseminate information on procedures.

Connaissances

Microsoft Office Suite

Google Drive

Verbal communication

Written communication

Time management

Data entry

Stakeholder relations

Formation

High School diploma or equivalent

Outils

Microsoft Office Suite

Google Drive

Description du poste

Responsibilities:

• Provide complex and confidential secretarial and administrative support to the school-site principal and other administrators, including but not limited to:
• Convey information to staff, students and parents regarding school functions and procedures to ensure efficient operation
• Provide welcoming, accurate and helpful support to all visitors as an ambassador of New Sarpy Elementary and St. Charles Parish Public Schools
• Compile data from a wide variety of sources to prepare reports, make recommendations and prepare information for the principal and administrators (of both confidential and non-confidential nature)
• Coordinate projects, functions or program components (ex: meetings, in-service events, conferences, travel/accommodations)
• Maintain a variety of manual and electronic documents, files and records in order to provide up-to-date data or historical reference while adhering to legal requirements
• Present information on administrative procedures in order to orient new personnel and/or disseminate information to existing personnel

Requirements:

• High School diploma, equivalent, or the ability to obtain diploma or equivalent within 12 months of employment
• Proficient in secretarial skills including:
  • Ability to operate Microsoft Office Suite
  • Knowledge and use of Google Drive
  • Effective verbal and written communication skills
• Ability to manage multiple projects and time-lines simultaneously
• Ability to effectively and efficiently perform multiple forms of data entry using various computer applications
• Ability to maintain positive relationships with all stakeholders

District Commitment:

• District on-boarding session
• School-based transition support
• District and school-based in-service/professional development sessions
• Annual SOS (School Office Specialist) summer training session and mid-year training session
• Professional development opportunities in various software/programs or school-based initiative support training

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.