Executive HR & Operations Coordinator (Multi-Site)

SHAHEEN & GORDON, P.A.; Dover (NH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Flexible spending account

401(k) plan with firm match

Job summary

Shaheen and Gordon, P.A. is seeking an energetic HR & Operations Coordinator in Dover, NH. The role provides executive-level administrative support to the COO and HR Manager in day-to-day firm operations, while working across multi-site locations and travel as needed.

You will assist with calendaring, meetings, onboarding/offboarding, training, and HR processes, maintaining confidential records and liaising with stakeholders to keep projects on track.

Qualifications

• Must have excellent interpersonal and organizational skills.
• Excellent written and verbal communication.
• Advanced skills in Microsoft Office and firm management software.
• Able to meet deadlines in a fast-paced environment.
• Proactive, resourceful and discreet with confidential information.
• Professional, client-focused attitude and teamwork.
• Willingness to travel between firm office locations.

Responsibilities

• You will be working with firm leadership, outside vendors and firm colleagues in the support of day-to-day operations of the firm, functioning as a member of the operations team.
• Assist the Chief Operating Officer and HR Manager with calendaring, scheduling and coordinating meetings and events, coordinating travel and preparing materials and presentations.
• Assist the HR Manager to support onboarding / offboarding, training, performance management, and recruitment coordination.
• Maintain HR files, records and databases, ensuring accuracy and confidentiality.
• Serve as a liaison between internal and external stakeholders, ensuring timely communication and follow-up on key projects.
• Organise and prepare materials for meetings, track action items, and assist in implementing firmwide initiatives.
• Manage expenses reports, reimbursements and invoice processing.
• Maintain firm systems and procedures.

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Meeting deadlines

Proactive and resourceful

Team player

Client-focused attitude

Travel between offices

Education

Bachelors in Business / HR / Legal Studies

Experience in legal/administrative role

Tools

Microsoft Office Suite

Firm management software

Job description

Shaheen and Gordon, P.A. is seeking an energetic HR & Operations Coordinator in Dover, NH. The role provides executive-level administrative support to the COO and HR Manager in day-to-day firm operations, while working across multi-site locations and travel as needed.

You will assist with calendaring, meetings, onboarding/offboarding, training, and HR processes, maintaining confidential records and liaising with stakeholders to keep projects on track.