Human Resources & Operations Coordinator

SHAHEEN & GORDON, P.A.; Dover (NH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Flexible spending account

401(k) plan with firm match

Job summary

Shaheen and Gordon, P.A. is seeking an energetic HR & Operations Coordinator in Dover, NH. The role provides executive-level administrative support to the COO and HR Manager in day-to-day firm operations, while working across multi-site locations and travel as needed.

You will assist with calendaring, meetings, onboarding/offboarding, training, and HR processes, maintaining confidential records and liaising with stakeholders to keep projects on track.

Qualifications

• Must have excellent interpersonal and organizational skills.
• Excellent written and verbal communication.
• Advanced skills in Microsoft Office and firm management software.
• Able to meet deadlines in a fast-paced environment.
• Proactive, resourceful and discreet with confidential information.
• Professional, client-focused attitude and teamwork.
• Willingness to travel between firm office locations.

Responsibilities

• You will be working with firm leadership, outside vendors and firm colleagues in the support of day-to-day operations of the firm, functioning as a member of the operations team.
• Assist the Chief Operating Officer and HR Manager with calendaring, scheduling and coordinating meetings and events, coordinating travel and preparing materials and presentations.
• Assist the HR Manager to support onboarding / offboarding, training, performance management, and recruitment coordination.
• Maintain HR files, records and databases, ensuring accuracy and confidentiality.
• Serve as a liaison between internal and external stakeholders, ensuring timely communication and follow-up on key projects.
• Organise and prepare materials for meetings, track action items, and assist in implementing firmwide initiatives.
• Manage expenses reports, reimbursements and invoice processing.
• Maintain firm systems and procedures.

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Meeting deadlines

Proactive and resourceful

Team player

Client-focused attitude

Travel between offices

Education

Bachelors in Business / HR / Legal Studies

Experience in legal/administrative role

Tools

Microsoft Office Suite

Firm management software

Job description

Human Resources & Operations Coordinator

About this position

Shaheen and Gordon, P.A., Attorneys at Law, a multi-site firm, is seeking an energetic and detail-oriented HR & Operations Coordinator to provide executive level administrative and organisational support to the COO and HR Manager in the day-to-day operations of the firm, working for the Chief Operating Officer in the Dover, NH office. To be successful in this role the candidate must demonstrate success working in a fast-paced, multi-site environment, and the ability to work as a member of a team, in addition to working independently. Must have reliable means of transportation and a willingness to travel between firm office locations when needed.

Responsibilities

• You will be working with firm leadership, outside vendors and firm colleagues in the support of day-to-day operations of the firm, functioning as a member of the operations team.
• Assist the Chief Operating Officer and HR Manager with calendaring, scheduling and coordinating meetings and events, coordinating travel and preparing materials and presentations.
• Assist the HR Manager to support onboarding / offboarding, training, performance management, and recruitment coordination.
• Maintain HR files, records and databases, ensuring accuracy and confidentiality.
• Serve as a liaison between internal and external stakeholders, ensuring timely communication and follow-up on key projects.
• Organise and prepare materials for meetings, track action items, and assist in implementing firmwide initiatives.
• Manage expenses reports, reimbursements and invoice processing.
• Maintain firm systems and procedures.

Required Skills/Abilities

• Must have excellent interpersonal and organizational skills.
• Must have excellent written and verbal communication skills.
• Must have advanced computer skills using Microsoft Office Suite and firm management software.
• Must be able to meet deadlines and have strong attention to detail, with the ability to multi-task in a fast-paced environment.
• Must be proactive, resourceful, and capable of handling sensitive and confidential information.
• Must have a professional, friendly, and client / customer focused attitude and demeanor.
• Must be focused on leading by example and promoting firm culture.
• Ability to travel to firm offices, as needed.

Education/Experience

• A degree in Business, HR, legal studies, or other related discipline is preferred.
• Previous experience in a legal or relevant operations or administrative role preferred.

Shaheen and Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen and Gordon presents a pleasant, supportive, challenging, non-smoking work environment.

Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan, with firm match.