HR & Office Operations Coordinator

Civil Works Contracting; Wilmington, Northern (NC, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Civil Works Contracting in Wilmington, NC seeks an Office Administrator to provide administrative and HR support, serve as the welcoming first contact, and keep office operations running efficiently on site.

The role supports Human Resources, Safety, and general office activities, including records management, onboarding coordination, mail and shipments, vendor coordination, and meeting logistics, all while maintaining confidentiality and professional standards.

Qualifications

• High school diploma or equivalent required; associate degree or business education preferred.
• 2+ years of administrative, office support, HR support, or similar experience preferred.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to prioritize multiple responsibilities and follow through on assignments.
• Discretion when handling confidential or sensitive information.
• Comfort with technology platforms and electronic recordkeeping systems.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Strong interpersonal skills and reliability in a growing organization.

Responsibilities

• Serve as the primary point of contact for visitors and calls at the front desk.
• Receive, route, and manage mail, packages, and deliveries; coordinate shipments.
• Maintain organized office areas and monitor supply inventories.
• Assist with meeting preparation, conference room coordination, and events.
• Maintain administrative files and coordinate with vendors for office needs.
• Provide general administrative support to leadership and departments.
• Support HR processes including onboarding and personnel records maintenance.
• Support safety and training administration by maintaining records and files.

Skills

Organizational skills

Communication

Confidentiality

Multitasking

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Civil Works Contracting in Wilmington, NC seeks an Office Administrator to provide administrative and HR support, serve as the welcoming first contact, and keep office operations running efficiently on site.

The role supports Human Resources, Safety, and general office activities, including records management, onboarding coordination, mail and shipments, vendor coordination, and meeting logistics, all while maintaining confidentiality and professional standards.