Executive HQ Coordinator: Calendar, Events & AI Enablement

Turner Construction Company; New York (NY); On-site; USD 112,000 - 140,000; Full time

Job summary

A leading construction firm is seeking an experienced administrative support professional to provide high-level coordination for executives in New York City. Key responsibilities include complex calendar management, expense tracking, and event planning. Candidates should have a minimum of 6 years of relevant experience and possess strong project management and communication skills. This role requires an Associate’s or Bachelor’s degree, ideally suited for individuals with a proactive approach to administrative functions. Salary range in NYC is approximately $112k - $140k.

Qualifications

• 6+ years of relevant general office or administrative experience.
• Desired: Commissioned Notary Public certification.
• Exercises discretion and maintains confidentiality.

Responsibilities

• Provide executive-level support to multiple senior executives.
• Own complex calendar management and facilitate coordination.
• Track expense reports and assess for policy compliance.
• Plan and execute HQ meetings and events.

Skills

Project management skills

Professional verbal communication

Relationship-building with C-suite leaders

Event planning

Attention to detail

Microsoft Office proficiency

Education

Associate’s or Bachelor’s Degree

Tools

Microsoft Office Suite

MS Teams

SharePoint

Job description

A leading construction firm is seeking an experienced administrative support professional to provide high-level coordination for executives in New York City. Key responsibilities include complex calendar management, expense tracking, and event planning. Candidates should have a minimum of 6 years of relevant experience and possess strong project management and communication skills. This role requires an Associate’s or Bachelor’s degree, ideally suited for individuals with a proactive approach to administrative functions. Salary range in NYC is approximately $112k - $140k.