Senior Executive Administrative Coordinator – NYC HQ

Turner Construction Co.; United States; On-site; USD 112,000 - 140,000; Full time

Job summary

Turner Construction Co. in New York, NY is seeking a highly organized executive administrator to coordinate daily HQ activities for multiple executives.

Responsibilities include calendar management, expense support, light travel logistics, and event coordination to enable cross‑functional teamwork. The role requires a minimum of 6 years of administrative experience, an associate degree, and a proactive, discreet approach to handling confidential information in a fast-paced environment.

Qualifications

• Associate's or Bachelor's Degree or equivalent experience with minimum 6 years in general office/administrative services
• Notary Public commissioned is a plus
• Strong calendar management and executive support capabilities
• Excellent communication, organization, and discretion

Responsibilities

• Provide proactive executive‑level support with high autonomy to multiple senior executives and manage day‑to‑day HQ coordination
• Own complex calendar management across leaders and cross‑functional HQ calendars, including agendas and follow‑ups
• Prepare, submit, reconcile, and track expense reports with policy compliance and accuracy
• Coordinate light travel logistics and HQ events/meetings including logistics, catering, and vendor coordination
• Capture notes and action items for leadership meetings and track follow‑ups to closure

Education

Associates Degree

Notary Public (Commissioned) - desired

Job description

Turner Construction Co. in New York, NY is seeking a highly organized executive administrator to coordinate daily HQ activities for multiple executives.

Responsibilities include calendar management, expense support, light travel logistics, and event coordination to enable cross‑functional teamwork. The role requires a minimum of 6 years of administrative experience, an associate degree, and a proactive, discreet approach to handling confidential information in a fast-paced environment.