Corporate Housing Coordinator

Clayco; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual bonus

Medical, dental and vision plans

401(k) plan

Generous PTO and paid holidays

Employee assistance program

Job summary

Clayco is seeking an organized and proactive Operations Assistant to support executive management. You will manage housing needs for traveling employees, triage calls, and maintain precise records.

You will also coordinate with leasing offices, landlords, and other service providers while handling contracts and invoices. The role requires strongMicrosoft Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• Proficient in Microsoft Office applications including Outlook, Excel, Word and Adobe.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Aptitude for learning new software and systems.
• Team-oriented with strong collaboration skills.
• Attention to detail and multitasking in a fast-paced environment.

Responsibilities

• Coordinate housing needs and approvals for employees working out of town.
• Liaise with external leasing offices, landlords, utility providers, and rental companies.
• Communicate with Clayco departments to ensure housing and travel needs are met.
• Maintain accurate, detailed, organized records of all correspondence.
• Execute rental contracts and travel agreements; manage invoices and storage of data.
• Conduct market research related to housing and transportation needs.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Discretion handling confidential info

Multitasking

Learning new software

Team collaboration

Diversity awareness

Tools

Outlook

Excel

Adobe

Word

Job description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

You will have the responsibility of providing high-level support to executive management staff for the Operations Department. This will include, but not be limited to, managing housing leases and associated needs for employees who are working out of town, triaging telephone calls, maintaining accurate, detailed, and easy-to-find records of all correspondence, scheduling meetings, monitoring email and voicemail (as requested and appropriate).

The Specifics of the Role

• Coordinating with internal employees and management regarding housing needs and approvals
• Coordinating with external leasing offices, landlords, utility providers, rental companies
• Communicating with different departments within the Clayco Enterprise
• Maintaining accurate, detailed, and organized records
• Executing contracts (rental documents, employee travel agreements)
• Invoice management and data storage
• Market research

Requirements

• Proficient in Microsoft Office (Outlook, Excel, Adobe, Word)
• Strong organizational and time management skills
• Works well on a team
• Strong time management skills
• Strong attention to detail and ability to multitask in a fast-paced environment
• Ability to handle confidential information with discretion
• Aptitude for learning new software and systems
• Excellent communication and interpersonal skills (written and verbal)
• Excellent troubleshooting/mediating skills
• Experience working with diverse populations

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

The Company is an Equal Opportunity Employer. The Company hires individuals on the basis of their qualifications and ability to complete the essential requirements and responsibilities of the job to be filled. It is our policy to grant equal employment opportunities to qualified persons without regard to race, color, national origin, sex, sexual orientation, gender identity/gender expression, religion, pregnancy, parental status, marital status, age, veterans’ or military status, regardless of how discharged, or physical or mental handicap or disability, genetic information, or other classification protected by applicable federal, state or local laws. The Company will provide equal opportunities in employment and take affirmative action as necessary in all aspects of the employment relationship, including without limitation, recruiting, hiring, compensation, promotion, working conditions, benefits and all other privileges, terms and conditions of employment. All employment decisions are made based on availability, qualifications, ability, merit and/or other legitimate factors consistent with principles of equal employment.