Executive Front Desk & Office Operations Specialist

eTeam; Charlotte (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

eTeam is seeking an Administrative Specialist III to support executive leaders and employees at the Innovation center at Optimist Hall. This on-site role combines high-level administrative tasks with front desk coordination, requiring organization and a service-oriented mindset.

You will greet visitors, coordinate space, manage supplies, assist multiple managers, onboarding, and events, ensuring a welcoming, efficient workplace.

Qualifications

• Experience in office coordination, administrative support, or customer service.
• Excellent communication and interpersonal skills.

Responsibilities

• Serve as the first point of contact for visitors with a professional, welcoming environment.
• Assist tenants with administrative and facility-related requests.
• Oversee office supply inventory, vendor services, and workspace organization.
• Submit and track facility and housekeeping requests as needed.
• Provide administrative assistance to multiple managers, including scheduling and correspondence.
• Assist with onboarding new employees and contractors by coordinating access and training.
• Process vendor invoices, purchase requisitions, and track office expenses.
• Schedule and set up conference rooms for meetings and manage catering orders.

Skills

Office coordination

Customer service

Multitasking

Professional communication

Tools

Microsoft Office

G Suite

Job description

eTeam is seeking an Administrative Specialist III to support executive leaders and employees at the Innovation center at Optimist Hall. This on-site role combines high-level administrative tasks with front desk coordination, requiring organization and a service-oriented mindset.

You will greet visitors, coordinate space, manage supplies, assist multiple managers, onboarding, and events, ensuring a welcoming, efficient workplace.