Executive Front Desk & Office Coordinator

Daley And Associates, LLC; Boston (MA); On-site; USD 34,000 - 45,000; Part time

Job summary

Daley And Associates, LLC in Boston, MA is seeking a Receptionist to manage front desk operations, greet visitors, issue security badges, handle high-volume calls, and provide administrative support for office logistics and meetings.

The ideal candidate has 0–1+ years of receptionist or administrative experience, strong organization and communication skills, and a professional, welcoming presence for executives, partners, vendors, and job candidates.

Qualifications

• Bachelor's degree required.
• 0–1+ years of administrative or front desk/receptionist experience.
• Prior experience in a corporate or professional office environment preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Professional demeanor with strong interpersonal, customer service, and communication skills.
• Ability to handle confidential information with discretion and follow established security procedures.

Responsibilities

• Answer and direct high-volume incoming phone calls to the appropriate departments and personnel in a courteous and professional manner.
• Greet corporate executives, clients, business partners, vendors, and visitors, ensuring a welcoming and professional first impression.
• Issue visitor security badges and follow established office access and security protocols.
• Manage incoming and outgoing mail, packages, and courier deliveries.
• Coordinate conference room reservations, meeting logistics, and catering arrangements for corporate meetings and events.
• Monitor office supplies and assist with ordering and maintaining inventory as needed.
• Provide general administrative support, including filing, scanning, copying, and data entry.
• Maintain a clean, organized, and professional reception area and support overall office operations.
• Serve as a professional first point of contact, reflecting the firm's corporate image and commitment to exceptional service.

Skills

Front desk experience

Communication skills

Organizational skills

Professional demeanor

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite (Word, Outlook, Excel)

Job description

Daley And Associates, LLC in Boston, MA is seeking a Receptionist to manage front desk operations, greet visitors, issue security badges, handle high-volume calls, and provide administrative support for office logistics and meetings.

The ideal candidate has 0–1+ years of receptionist or administrative experience, strong organization and communication skills, and a professional, welcoming presence for executives, partners, vendors, and job candidates.