Executive Front Desk & Guest Services Specialist

SPS North America; New York (NY); On-site; USD 34,095 - 48,560; Full time

Benefits offered by this job

Career Growth

Learning & Development

Recognition Programs

Health & Financial Benefits

Job summary

SPS North America is seeking a polished Junior Executive Receptionist to support reception and conference center operations, creating a seamless experience for executives, employees, guests, and partners.

As the first point of contact, you will manage guest arrivals, schedule conference rooms, coordinate catering, and ensure a professional front-of-house environment in a fast-paced corporate setting.

Qualifications

• Minimum 3 years of professional reception/hospitality experience preferred.
• Strong proficiency with Microsoft Office applications.
• Flexible schedule based on business needs.
• Dependable, punctual, and highly professional.

Responsibilities

• Welcome executives, employees, visitors, and partners with professionalism and hospitality.
• Register guests with building security and manage visitor processes.
• Coordinate conference room bookings and support meeting logistics.
• Prepare meeting spaces, ensuring rooms are organized and guest-ready.
• Coordinate catering requests and in-room hospitality services.
• Ensure AV equipment and conference room technology are functioning properly.
• Answer and route calls through the company’s main line professionally.
• Support reporting, documentation, and administrative projects as assigned.
• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards.
• Provide backup support and cross-functional coverage when needed.
• Maintain confidentiality and professionalism in all interactions.

Skills

Customer service

Communication

Organizational skills

Multitasking

Professional presence

Calm under pressure

Confidentiality handling

Tools

Microsoft Office

Job description

SPS North America is seeking a polished Junior Executive Receptionist to support reception and conference center operations, creating a seamless experience for executives, employees, guests, and partners.

As the first point of contact, you will manage guest arrivals, schedule conference rooms, coordinate catering, and ensure a professional front-of-house environment in a fast-paced corporate setting.