Executive Front Desk & Admin Support Specialist

Midway Auto Group; Los Angeles (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Paid vacations days

Paid sick days

Paid holidays

Onsite Yoga

Metro reimbursement

Employee discounts

Job summary

Westlake Services, LLC. in Los Angeles, CA is seeking a Corporate Receptionist to be the first point of contact for employees, clients, vendors, and visitors.

You will blend front-office coordination with executive support, maintaining a professional and welcoming environment in a fast-paced corporate setting. Primary duties include calendar management, meeting logistics, travel arrangements, expense assistance, and discreet handling of confidential information, while ensuring smooth

Qualifications

• 1–2 years in executive assistance or front-office roles.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage calendars including meeting preparation and scheduling priorities.
• Coordinate internal and external meetings with agendas, materials, rooms, and technology.
• Arrange business travel as needed.
• Assist with expense reports, invoices, purchasing, and other administrative tasks.
• Maintain confidential executive and company information with discretion.
• Screen and prioritize phone calls, emails, requests, and correspondence.
• Serve as a liaison between executives, employees, clients, vendors, and stakeholders.
• Track follow-up items, deadlines, and action items.

Skills

Executive support

Reception

Communication skills

Multitasking

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Westlake Services, LLC. in Los Angeles, CA is seeking a Corporate Receptionist to be the first point of contact for employees, clients, vendors, and visitors.

You will blend front-office coordination with executive support, maintaining a professional and welcoming environment in a fast-paced corporate setting. Primary duties include calendar management, meeting logistics, travel arrangements, expense assistance, and discreet handling of confidential information, while ensuring smooth