Senior Executive Assistant to Managing Director

Beacon Hill; West Chester (Chester County); On-site; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill is seeking a highly polished Executive Assistant in West Chester, PA to support a senior leader. You will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and liaison with stakeholders.

This onsite role offers a 37.5‑hour week, with compensation up to $48/hour or $100,000 yearly depending on experience. Ideal candidates have 5+ years of EA experience, strong discretion, and excellent communication.

Qualifications

• 5+ years of Executive Assistant or high-level admin support.
• Experience supporting senior executives, ideally at the C-suite.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with discretion and confidentiality.

Responsibilities

• Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination, and correspondence.
• Manage complex executive schedules and prioritize competing demands.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare, edit, and distribute reports, presentations, and other confidential executive materials.
• Build and maintain relationships with internal stakeholders, clients, vendors, and external partners.
• Track deadlines, follow up on action items, and ensure timely completion of key initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Support a fast-paced team environment while managing multiple priorities and shifting deadlines.

Skills

5+ years of Executive Assistant exp

Calendar management

Travel coordination

Written/verbal communication

Discretion/confidentiality

Stakeholder liaison

Job description

Beacon Hill is seeking a highly polished Executive Assistant in West Chester, PA to support a senior leader. You will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and liaison with stakeholders.

This onsite role offers a 37.5‑hour week, with compensation up to $48/hour or $100,000 yearly depending on experience. Ideal candidates have 5+ years of EA experience, strong discretion, and excellent communication.