Executive Faculty Support Specialist

West Virginia University; Morgantown (WV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

37.5-hour work week

13 paid holidays

15 annual leave days

18 sick days

Health insurance benefits

401(a) retirement savings match

Wellness programs

Job summary

West Virginia University College of Law is seeking a Faculty Support Administrator to provide complex, confidential administrative support to the Vice Dean, Associate Dean for Faculty, and the entire faculty. This is a full-time, 12-month position reporting to the Associate Dean for Faculty.

The role includes preparing meeting minutes, coordinating committee records, assisting with endowed lectures, onboarding new faculty, and maintaining faculty handbooks.

Qualifications

• Bachelor's degree required; related field preferred.
• Minimum 1 year of directly related support experience in a faculty or administrative setting.
• Proficiency with Microsoft Office and WVU systems (Examsoft, Ecampus, Mountaineer Marketplace, MyTime/MyExpenses).

Responsibilities

• Provide high-level administrative support to the Vice Dean and Associate Dean for Faculty.
• Attend and document committee meetings; manage records and distribute agendas/minutes.
• Coordinate endowed lecture series, events, marketing, travel, and reimbursements.
• Onboard new faculty and maintain faculty/adjunct handbooks; schedule interviews and travel.
• Coordinate with the Vice Dean on teaching materials and ADA accessibility checks before posting to platforms.
• Assist with Workday tasks during WVU transitions.
• Support faculty teaching with course administration and classroom materials.

Skills

Program management

Time management

Confidentiality

Communication skills

Record keeping

Independent judgment

Education

Bachelor's degree (related field)

Tools

Microsoft Office Suite

Examsoft

Ecampus

Mountaineer Marketplace

MyTime

MyExpenses

Job description

West Virginia University College of Law is seeking a Faculty Support Administrator to provide complex, confidential administrative support to the Vice Dean, Associate Dean for Faculty, and the entire faculty. This is a full-time, 12-month position reporting to the Associate Dean for Faculty.

The role includes preparing meeting minutes, coordinating committee records, assisting with endowed lectures, onboarding new faculty, and maintaining faculty handbooks.