Executive Experiential Events Leader

BambooHR; Draper (UT); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, life and disability insurance

Hybrid work model

Generous leave: 4 weeks vacation, 12公司

Job summary

BambooHR is seeking an Event Manager, Executive & Hosted Experiences to own planning and execution of high-touch experiences for executives, employees, customers, and partners. This hybrid Utah-based role requires coordination of venues, vendors, budgets, and logistics with a focus on polished, exceptional experiences.

You'll collaborate with Marketing, Sales, Customer Experience, and Executive Leadership while maintaining clear communications, timelines, and readiness materials.

Qualifications

• 2+ years of experience in executive support, executive operations, project or program coordination, event coordination, hospitality, or a related role.
• Experience working directly with executives, senior leaders, or their Executive Assistants in a professional environment.
• Clear, concise, and polished written and verbal communication skills, with the ability to translate plans and expectations into actionable information for senior stakeholders.
• Strong professional presence, judgment, and discretion when working with executives, customers, partners, and other stakeholders.
• Exceptional organizational and project coordination skills with demonstrated ability to manage multiple timelines, stakeholders, priorities, and details simultaneously.
• Experience independently coordinating vendors, venues, contracts, budgets, procurement, travel, or other complex operational logistics.
• Ability to independently execute defined programs and workstreams while recognizing when broader context, feedback, or strategic guidance is needed.
• A proactive mindset with the ability to anticipate needs, ask thoughtful questions, and identify potential issues before they become problems.
• Demonstrated ability to take direction and business objectives, develop an execution plan, and carry that work forward with limited day-to-day oversight.
• Ability to evaluate existing processes and programs, incorporate feedback, and identify practical opportunities to improve future experiences.
• Strong interpersonal skills and the ability to build productive working relationships across teams and levels of the organization.
• Strong problem-solving skills and the ability to remain composed, adaptable, and solutions-oriented as priorities and circumstances change.

Responsibilities

• Partner with event leadership to shape the vision and direction for assigned experiences, then own planning and execution from concept through completion.
• Coordinate executive participation in events, clearly communicating the event vision, expectations, schedules, briefing information, presentation needs, and onsite logistics.
• Translate event plans into clear communications that help executives and stakeholders understand what is needed from them and when.
• Own event logistics including timelines, venues, attendee communications, registration, transportation, food and beverage, event materials, hospitality, and onsite requirements.
• Develop and maintain detailed project plans, timelines, checklists, run-of-show documentation, and readiness materials to keep programs and stakeholders on track.
• Anticipate attendee, executive, and stakeholder needs; proactively resolve operational issues; seek context or guidance for broader decisions.

Skills

Executive support

Executive communication

Project coordination

Hospitality experience

Vendor management

Budget management

Job description

BambooHR is seeking an Event Manager, Executive & Hosted Experiences to own planning and execution of high-touch experiences for executives, employees, customers, and partners. This hybrid Utah-based role requires coordination of venues, vendors, budgets, and logistics with a focus on polished, exceptional experiences.

You'll collaborate with Marketing, Sales, Customer Experience, and Executive Leadership while maintaining clear communications, timelines, and readiness materials.