Executive Event Architect – Hosted Experiences

BambooHR; Utah; Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Life & disability insurance

Vacation policy

Holidays

Parental leave

Volunteer time off

Job summary

BambooHR in Utah is seeking an Event Manager, Executive & Hosted Experiences to own planning and execution of high-touch experiences involving executives, employees, customers, and partners. You will manage venues, vendors, contracts, budgets, logistics, communications, and onsite execution while aligning with event leadership on strategy.

The role requires coordinating with executives and assistants, crafting clear communications, and delivering exceptional experiences, with a focus on

Qualifications

• 2+ years of experience in executive support, executive operations, project or program coordination, event coordination, hospitality, or related role.
• Experience working directly with executives, senior leaders, or their Executive Assistants in a professional environment.
• Clear, concise, and polished written and verbal communication skills with the ability to translate plans for senior stakeholders.
• Strong professional presence, judgment, and discretion when working with executives, customers, partners, and other stakeholders.
• Exceptional organizational and project coordination skills with ability to manage multiple timelines, priorities, and details.
• Experience coordinating vendors, venues, contracts, budgets, procurement, travel, or other complex operational logistics.
• Ability to execute defined programs independently and seek guidance when needed.
• Proactive mindset to anticipate needs and identify potential issues before they arise.
• Ability to develop execution plans from objectives and carry forward with limited oversight.
• Ability to evaluate processes and incorporate feedback for improvements.
• Strong interpersonal skills to build relationships across teams and levels.
• Problem-solving skills and composure amidst changing priorities.

Responsibilities

• Partner with event leadership to shape vision and direct planning from concept to completion.
• Coordinate executive participation in events, communicating vision, expectations, schedules, and onsite needs.
• Translate event plans into concise communications for executives and stakeholders.
• Own event logistics including timelines, venues, attendee communications, registrations, transportation, food & beverage, and onsite requirements.
• Manage venue sourcing, vendor selection, contract negotiations, procurement, and budgets.
• Develop and maintain project plans, timelines, run-of-show documentation, and readiness materials.
• Anticipate needs, resolve issues, and seek broader guidance when needed.
• Collaborate with Marketing, Sales, Customer Experience, and Executive Leadership to meet program objectives.
• Manage budgets and balance attendee experience with business needs.
• Communicate progress, risks, and decisions to leadership and stakeholders.
• Use past event plans and knowledge to improve future experiences.
• Own onsite execution, including setup, VIP coordination, vendor management, and teardown.

Skills

Executive support

Executive communication

Hospitality

Project coordination

Vendor management

Budget management

Onsite execution

Clear communication

Job description

BambooHR in Utah is seeking an Event Manager, Executive & Hosted Experiences to own planning and execution of high-touch experiences involving executives, employees, customers, and partners. You will manage venues, vendors, contracts, budgets, logistics, communications, and onsite execution while aligning with event leadership on strategy.

The role requires coordinating with executives and assistants, crafting clear communications, and delivering exceptional experiences, with a focus on