Event Manager, Executive & Hosted Experiences

BambooHR; Utah; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Life & disability insurance

Vacation policy

Holidays

Parental leave

Volunteer time off

Job summary

BambooHR in Utah is seeking an Event Manager, Executive & Hosted Experiences to own planning and execution of high-touch experiences involving executives, employees, customers, and partners. You will manage venues, vendors, contracts, budgets, logistics, communications, and onsite execution while aligning with event leadership on strategy.

The role requires coordinating with executives and assistants, crafting clear communications, and delivering exceptional experiences, with a focus on

Qualifications

• 2+ years of experience in executive support, executive operations, project or program coordination, event coordination, hospitality, or related role.
• Experience working directly with executives, senior leaders, or their Executive Assistants in a professional environment.
• Clear, concise, and polished written and verbal communication skills with the ability to translate plans for senior stakeholders.
• Strong professional presence, judgment, and discretion when working with executives, customers, partners, and other stakeholders.
• Exceptional organizational and project coordination skills with ability to manage multiple timelines, priorities, and details.
• Experience coordinating vendors, venues, contracts, budgets, procurement, travel, or other complex operational logistics.
• Ability to execute defined programs independently and seek guidance when needed.
• Proactive mindset to anticipate needs and identify potential issues before they arise.
• Ability to develop execution plans from objectives and carry forward with limited oversight.
• Ability to evaluate processes and incorporate feedback for improvements.
• Strong interpersonal skills to build relationships across teams and levels.
• Problem-solving skills and composure amidst changing priorities.

Responsibilities

• Partner with event leadership to shape vision and direct planning from concept to completion.
• Coordinate executive participation in events, communicating vision, expectations, schedules, and onsite needs.
• Translate event plans into concise communications for executives and stakeholders.
• Own event logistics including timelines, venues, attendee communications, registrations, transportation, food & beverage, and onsite requirements.
• Manage venue sourcing, vendor selection, contract negotiations, procurement, and budgets.
• Develop and maintain project plans, timelines, run-of-show documentation, and readiness materials.
• Anticipate needs, resolve issues, and seek broader guidance when needed.
• Collaborate with Marketing, Sales, Customer Experience, and Executive Leadership to meet program objectives.
• Manage budgets and balance attendee experience with business needs.
• Communicate progress, risks, and decisions to leadership and stakeholders.
• Use past event plans and knowledge to improve future experiences.
• Own onsite execution, including setup, VIP coordination, vendor management, and teardown.

Skills

Executive support

Executive communication

Hospitality

Project coordination

Vendor management

Budget management

Onsite execution

Clear communication

Job description

Event Manager, Executive & Hosted Experiences

Work Mode: Please Note: This is a Utah-based hybrid position which will require some regular in-office days each week. Additionally, employment with BambooHR is contingent on passing both a background and credit check.

AI at BambooHR
At BambooHR, we’re all about setting people free to do great work, and we believe AI is a powerful partner in that mission. We’re leaning into intelligent tools to streamline our workflows, giving us more time for high-impact innovation. We look for curious, forward-thinking people who are ready to explore how AI can elevate their work and help us reimagine the future of HR.

As an Event Manager, Executive & Hosted Experiences at BambooHR, you will own the planning and execution of high-touch experiences involving executives, employees, customers, and partners. This role is well suited for someone who excels at complex coordination, executive communication, hospitality, and creating polished experiences while keeping many moving pieces on track. You will independently manage the operational details of assigned programs—including venues, vendors, contracts, budgets, logistics, communications, and onsite execution—while partnering with event leadership on broader strategy and business context. Success in this role means anticipating needs, communicating clearly, exercising sound judgment, delivering exceptional experiences, and continuously finding ways to make our programs better.

You will:

• Partner with event leadership to shape the vision and direction for assigned experiences, then own planning and execution from concept through completion.
• Partner closely with executives and Executive Assistants to coordinate executive participation in events, clearly communicating the event vision, expectations, schedules, briefing information, presentation needs, and onsite logistics.
• Translate event plans into clear, concise communications that help executives and stakeholders understand what is needed from them and when.
• Own event logistics including timelines, venues, attendee communications, registration, transportation, food and beverage, event materials, hospitality, and onsite requirements.
• Own venue sourcing, vendor selection and coordination, contract negotiations, procurement processes, and budget management for assigned events, ensuring high-quality experiences while maintaining fiscal responsibility.
• Develop and maintain detailed project plans, timelines, checklists, run-of-show documentation, and readiness materials to keep programs and stakeholders on track.
• Anticipate attendee, executive, and stakeholder needs; proactively resolve operational issues; and seek additional context or guidance when decisions require broader strategic or business input.
• Partner with Marketing, Sales, Customer Experience, Executive Leadership, and other teams to understand program objectives and execute experiences that support those goals.
• Manage event budgets and make thoughtful recommendations that balance attendee experience, business needs, and fiscal responsibility.
• Proactively communicate progress, risks, decisions, dependencies, and areas requiring additional strategic guidance to event leadership and key stakeholders.
• Use previous event plans and organizational knowledge as a starting point while asking thoughtful questions and identifying opportunities to improve future experiences.
• Gather and evaluate stakeholder and attendee feedback to recommend practical improvements to event experiences, processes, communications, and logistics.
• Own onsite execution, including setup, executive and VIP coordination, vendor management, attendee experience, real-time problem solving, and teardown.

What You Need to Get the Job Done

• 2+ years of experience in executive support, executive operations, project or program coordination, event coordination, hospitality, or a related role.
• Experience working directly with executives, senior leaders, or their Executive Assistants in a professional environment.
• Clear, concise, and polished written and verbal communication skills, with the ability to translate plans and expectations into actionable information for senior stakeholders.
• Strong professional presence, judgment, and discretion when working with executives, customers, partners, and other stakeholders.
• Exceptional organizational and project coordination skills with demonstrated ability to manage multiple timelines, stakeholders, priorities, and details simultaneously.
• Experience independently coordinating vendors, venues, contracts, budgets, procurement, travel, or other complex operational logistics.
• Ability to independently execute defined programs and workstreams while recognizing when broader context, feedback, or strategic guidance is needed.
• A proactive mindset with the ability to anticipate needs, ask thoughtful questions, and identify potential issues before they become problems.
• Demonstrated ability to take direction and business objectives, develop an execution plan, and carry that work forward with limited day-to-day oversight.
• Ability to evaluate existing processes and programs, incorporate feedback, and identify practical opportunities to improve future experiences.
• Strong interpersonal skills and the ability to build productive working relationships across teams and levels of the organization.
• Strong problem-solving skills and the ability to remain composed, adaptable, and solutions-oriented as priorities and circumstances change.

What Will Make Us REALLY Love You

• Experience as an Executive Assistant, Executive Business Partner, Executive Operations professional, or similar executive-facing role.
• Experience coordinating executive meetings, company events, recognition programs, customer experiences, or VIP experiences.
• Experience supporting C-suite or senior executive leaders.
• Experience coordinating complex schedules, travel, itineraries, briefing materials, or executive communications.
• Experience with event planning, hospitality, experiential marketing, or event production.
• Experience managing vendors, contracts, event budgets, or procurement processes.
• Experience working in SaaS, technology, or a high-growth B2B organization.
• Familiarity with event technology, CRM, project management, or marketing platforms.
• Comprehensive health, life, and disability insurance
• Generous leave policies that include 4 weeks of vacation, 12 company holidays, parental leave, and volunteer time off so you can enjoy quality of life

At BambooHR, we're building something different: we're building a people intelligence platform that transforms HR and sets people free to do great work! We're a proven market leader driving innovation while building lasting success through thoughtful, sustainable growth. Here, you'll find a place that champions growth: both professional and personal, both individual and collective.

We invest in potential, giving you the space to stretch your capabilities and turn good ideas into reality while providing the safety net of a supportive, values-driven culture. Our approach combines meaningful work with meaningful lives, offering competitive benefits, professional development, and the flexibility to thrive both in and outside the office.

What sets us apart isn't just what we do, but how we do it: with openness, integrity, and the shared commitment to doing the right thing. Join us in creating HR software that makes work better for everyone, while we make work better for you.

BambooHR is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations throughout the hiring process. If you would like to request accommodations, please let your recruiter know.

BambooHR is An Equal Opportunity Employer--M/F/D/V
Because our team members are trusted to handle sensitive information, we require all candidates that receive and accept employment offers to complete a background check before being hired.

Our process utilizes AI as an assistant to efficiently process and analyze candidate data. Recruiters and hiring managers maintain full oversight and accountability, ensuring that all final selection and rejection decisions are human-made and based solely on objective job qualifications. Please see our General Privacy Notice and California Privacy Notice for more details.